Multifamily Assistant Project Manager

MULTIFAMILY ASSISTANT PROJECT MANAGER

Own the Details. Connect the Team.

Every construction project runs on hundreds of small commitments... a material verified, a submittal approved, a question answered before it becomes a delay. Most companies leave those to chance and call the resulting scramble "just how construction works." We built a system instead.

Through these systems, the Assistant PM holds the field and the office together. When done well, the Superintendent has what they need before they ask, the Project Manager is never blindsided, and trade partners get answers instead of excuses. The project simply flows.

At UrbanCore, we believe planning and discipline create freedom. We're looking for an Assistant Project Manager who wants to own that layer completely.

WHAT ITS LIKE TO WORK HERE:

UrbanCore is a highly collaborative environment built on respect for the work, the plan, and the people doing it. Most construction environments accept chaos as part of the job. We don't. We set clear expectations, plan work intentionally, and drive accountability without blame.

When we plan and execute well, our teams:

• Do better work.
• Create flexibility through discipline.
• Protect their time and energy, controlling their day and enjoying time off.
• Deliver consistent results.

THE ROLE

The Assistant Project Manager is the communication bridge between field and office making sure information, decisions, communication and documentation move accurately and efficiently.

• Maintain control of project workflows
• Drive alignment and follow-through
• Protect execution
• Relationship building

This isn't a paperwork job. Done well, this role prevents more delays than anything else on the project.

RESPONSIBILITIES

Document Management

• Own tracking logs.
• Document change events so scope, cost, and schedule impacts are captured and communicated.
• Drive clean closeout: warranties, manuals, as-builts, and certifications complete and archived.

Procurement Management

• Own the Procurement Log - lead times, fabrication, shipping, and delivery dates.
• Run weekly follow-up calls with trade partners and coordinate with the Superintendent to keep procurement synced to current schedules.
• Verify readiness rather than accepting "in progress," and flag long-lead risk early enough to act on it.

Submittal Management

• Create and maintain the Submittal Log in Procore, identifying requirements early.
• Review submittals for compliance with plans, specs, and proposal requirements before PM review.
• Drive schedule- and procurement-critical items through approval

Project Coordination & Support

• Serve as the liaison between field staff and office teams.
• Support buyout, contracts, and change management, tracking proposals, commitments, and COs through issuance, and keep the change log current.
• Prepare meeting agendas and capture decisions and action items.

Procore Management

• Own Procore management including directories, permissions, workflows, and vendor setup.
• Manage drawings, specs, and revisions so the team always works from current documents.
• Drive consistent use of observations, daily logs, forms, RFIs, and punchlists across the team.

YOU'LL THRIVE IN THIS ROLE IF YOU:

• Are organized
• Follow up until you get a real answer, not a polite one.
• Notice details other people overlook.
• Communicate clearly and respectfully.
• Take ownership without waiting to be asked.
• Want to understand why the process exists, not just run it.
• Are building toward a Project Manager role and want the reps to get there.
• Respect every person working on the project.

This role is not for someone who waits for direction, lets things sit in an inbox, or believes "I sent an email" counts as follow-up.

EXPERIENCE

• 1–3 years of construction project management, engineering, or coordination experience.
• Procore experience preferred, but not required.
• Construction Management, Engineering, related degree or equivalent field experience.

If you want to build meaningful projects, lead with clarity, and grow into the next stage of your career we'd like to hear from you.