Documentation Specialist

Job Description

Job Description

Benefits:

• Health insurance
• Paid time off
• Vision insurance
• 401(k)
• 401(k) matching
• Dental insurance

• Filing ACE (Automated Commercial Environment) import entries for vessels arriving with foreign cargo onboard as well as for ship spares being landed within the US
• Filing ACE (Automated Commercial Environment) export entries for vessels loading cargo in the US destined for foreign countries
• Completion of export documentation (Bills of Lading, Certificate of Origins, Cargo Manifest, Mates Receipts) for cargo loaded in the US destined for foreign countries
• Filing USCG Electronic Notice of Arrivals and Departures for applicable vessels entering the US
• Completion of Letter of Invitation for crew members joining vessels in the US
• Assisting customers with obtaining the required documentation (SCAC, International Carrier Bond, etc.) for visiting the US
• Ensure all filings are completed and accepted within the required deadlines
• Other duties as assigned 

• Organizational skills
• Able to communicate effectively both orally and in writing
• Problem solving
• Planning and time management
• Detail oriented
• Required to monitor communications after hours, weekends, and holidays if on call
• Competence in the use of industry-related software and systems

• Minimum high school diploma or GED equivalent
• Prior experience with ships, tugs, etc. and accompanying paperwork requirements preferred but not mandatory
• Prior knowledge of import/export requirements preferred but not mandatory 

• Requires repetitive motion, hearing, talking, grasping, fingering, and sitting 
• Must exert up to 20 pounds of force occasionally, 10 pounds frequently, and a negligible amount of force constantly to move objects
• Close visual acuity is required to perform activities such as analyzing figures, viewing a computer terminal, extensive reading and visual inspection
• Worker is not subject to adverse environmental conditions as work is performed in an office 

Flexible work from home options available.