Legal Secretary

Job Description

Job Description

Mendelson Law Firm is seeking a dependable, organized, and detail-oriented Legal Secretary to join our team. This position is ideal for someone who takes pride in accuracy, organization, and helping keep a busy legal practice running efficiently.

The Legal Secretary will provide administrative and clerical support to attorneys and legal staff, assist with court-related matters and correspondence, maintain files and calendars, and help ensure deadlines and daily assignments are completed accurately and on time.

We are looking for a professional who can manage multiple priorities, communicate effectively, work independently, and take ownership of assigned responsibilities. Prior law firm or legal office experience is preferred; however, we will consider candidates with strong administrative experience who demonstrate excellent organizational skills and an ability to learn quickly.

Key Responsibilities

·    Provide day-to-day administrative and clerical support to attorneys and other members of the legal team.

·    Prepare, proofread, format, and process legal correspondence, pleadings, notices, motions, and other documents.

·    Assist with court filings, including electronic filings where applicable.

·    Maintain attorney and court calendars, including hearings, trials, deadlines, and other important dates.

·    Review daily court dockets and help ensure attorneys have the information and documents needed for appearances.

·    Enter court results, hearing information, deadlines, and other updates into the firm's case-management system.

·    Communicate professionally with courts, attorneys, clients, consumers, vendors, and other third parties by telephone and email.

·    Schedule hearings, depositions, meetings, and other legal matters.

·    Monitor incoming correspondence, court notices, emails, and communications and route them appropriately.

·    Maintain accurate electronic files and case records in accordance with firm procedures.

·    Scan, upload, organize, and properly identify documents within the firm's paperless case-management system.

·    Track assignments and deadlines, follow up on outstanding items, and assist with special projects as assigned.

Qualifications

·    Prior experience as a legal secretary, legal assistant, administrative assistant, or in a similar professional office environment.

·    Strong organizational skills, attention to detail, and proofreading ability.

·    Excellent written and verbal communication skills, including professional telephone and email etiquette.

·    Ability to prioritize assignments, manage multiple deadlines, and adapt when urgent matters arise.

·    Ability to work independently while functioning effectively as part of a team.

·    Dependability, sound judgment, a strong work ethic, and respect for confidential information.

·    Proficiency with Microsoft Outlook, Word, and general computer applications.

·    Ability and willingness to learn the firm's case-management software, court filing systems, and internal procedures.

Preferred experience: Litigation, court filings, court calendars, creditors' rights, collections, or another high-volume legal practice.

About Mendelson Law Firm

Mendelson Law Firm is a well-established law firm with a significant creditors' rights and civil litigation practice. Our attorneys represent national, regional, and local clients in collections, commercial litigation, landlord-tenant matters, and other civil proceedings.

Our practice includes a substantial volume of active court matters, making organization, communication, teamwork, and attention to detail critical to our success. Employees have the opportunity to develop their legal knowledge and become an important part of the firm's day-to-day operations.