Administrative Specialist II: DOE Office of Nuclear Physics - Facilities and Project Management[...]

At Aleut Federal, we believe our mission matters as much as the job. As an Alaskan Native-owned company, we support our Shareholders—the Unangax people of the Aleutian Islands—by delivering high-quality service to federal clients and engaging in our communities. We invest in our people through mentorship, growth opportunities, strong benefits, and a commitment to diversity, inclusion, and accountability. Guided by our motto, "We are One," we work together with a shared purpose to achieve our mission.

POSITION SUMMARY

The contractor shall provide administrative services support associated with the U.S. Department of Energy, Office of Science, Office of Nuclear Physics, Facilities and Project Management Division.

ESSENTIAL JOB FUNCTIONS

The contractor shall provide a broad range of administrative support services for the Office of Nuclear Physics. The work scope includes, but is not limited to, the following administrative support activities: Implementation of administrative policies. Management of the Division Director's calendar and provides support to other division staff calendars. Responsible for Division staff travel arrangements, authorizations, and vouchers. Responsible for setting up meetings, reviews, teleconference calls, and video conferences for staff. Management of Division procurement actions. Drafting and routing correspondence and responses to actions related to procurement actions, as needed. General Administrative support, including answering telephones, routing as necessary or taking telephone messages, picking up mail, conference room keys, Federal Express, and courier packages. Providing support for on-site meetings, including logistics, equipment, and visitors, as needed. Assisting in general support duties normally assigned to other staff in case of absence or other changes in office workload, including, but not limited to, phone conference setup and travel, including arrangements, authorizations, and vouchers, as requested by supervisor. Requires knowledge and use of Microsoft Office Suite and other Office of Science and DOE administrative systems, including CONCUR. Job duties and responsibilities may be modified, expanded, or reassigned at any time, and this description does not represent a complete or exhaustive list of all tasks that may be required.

EDUCATION/TRAINING

High school diploma or GED is required. An associate's degree is preferred.

EXPERIENCE

2-3 years of relevant Administrative Support. Experience in supporting a team of Executive Leadership is preferred. Polished verbal and written communication skills Ability to use computer systems, Microsoft Office software (Word, PowerPoint, Excel, Outlook) Ability to prioritize, multitask, and meet deadlines Knowledge of record management best practices and procedures Strong written and verbal communication skills with the capability of facilitating, briefing, speaking, and writing compelling papers/products. Exceptional organizational skills, ability to manage multiple concurrent tasks. Ability to work cooperatively, collaboratively, and respectfully with people inside and outside the organization to achieve mission goals.

SKILLS/ABILITIES

Strategic Critical Thinking – Synthesize complex data sets, policies, and stakeholder inputs to develop innovative, actionable solutions and forward-looking recommendations that drive mission success. Executive-Level Interpersonal Skills – Communicate with clarity, diplomacy, and influence across diverse audiences, including senior leadership, clients, and cross-functional partners, fostering strong professional relationships. Enterprise Collaboration – Lead and contribute to high-performing teams, partnering seamlessly with internal staff, clients, customers, and contractors to achieve strategic objectives and deliver measurable results. Advanced Organizational Leadership – Orchestrate competing priorities with precision, leveraging strong planning and execution capabilities to maximize operational effectiveness in the role of Senior Contract Specialist. Adaptive Agility – Navigate ambiguity and shifting priorities with resilience, proactively adjusting strategies and maintaining performance in dynamic, high-pressure environments. Results-Driven Initiative – Demonstrate a strong sense of ownership and accountability, consistently driving high-quality outcomes while advancing the Aleut Federal mission of shareholder value, client excellence, and community impact. Aleut offers the following benefits to eligible employees: Health insurance Dental/Vision insurance Paid Time Off Short- and Long-Term Disability Life insurance 401k and match Aleut Federal, LLC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or genetics. In addition to federal law requirements, AF complies with applicable state and local laws governing nondiscrimination in employment in every location where the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination layoff, recall, transfer, leaves of absence, compensation, and training. AF prohibits workplace harassment based on race, color, sex, religion, sexual orientation, gender identity or expression, national origin, age, genetic information, disability or veteran status.

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