HR Administrative Assistant

Job Description

Job Description

Talk O' Texas is searching for a dedicated, positive, friendly Bilingual Administrative Assistant. Full-time position (medical, dental, vision, life & 401k).

 

Job purpose

 

The HR Administrative Assistant performs day-to-day HR/staffing operations and office/clerical duties. This position will perform a variety of tasks including, but not limited to the following:

 

Duties and responsibilities

 

Administrative

 

• Provides clerical and administrative support to COO and HR/Office Manager.
• Answers telephone and greet visitors to the office in a professional and friendly manner.
• Coordinate office supply orders.

 

Human Resources

 

• Hire production employees as needed to always keep a fully staffed production line.
• Post jobs, process applications and maintain an adequate pool of applicants for attrition.
• Maintain seasonal new hires and terminations in HRIS, time clock and payroll systems.
• Track attendance in time clock for production employees.
• Process weekly payroll for seasonal employees.
• Maintain I-9 and seasonal employee personnel files.
• Process new hire paperwork.
• Administer/log first aid. 
• Other duties and projects assigned.

 

Off Season

 

• Coordinate and participate in seasonal employee evaluations
• Rotate and archive office files (personnel, payroll, accounting, etc.)
• Annual HR projects (job descriptions, audits, etc.)
• Initiate and complete relevant HR/Payroll compliance education and training (seminars, webinars, manuals, magazines, websites {i.e. SHRM, DOL, EEOC, IRS, BLS, OSHA, etc.}). 
• Identify and research human resource management policies, practices and procedures that optimize productivity, efficiency and conformance to legal requirements.

 

 

Qualifications include:

 

• High school diploma or equivalent required
• Proficiency in Microsoft Office (Outlook, Excel, Word, etc.)
• Ability to use basic office equipment (i.e. telephone system, printer, fax, copier, etc.)
• Excellent verbal and written skills in English and Spanish
• Outstanding interpersonal skills displaying patience, humor and helpfulness at all times (frontline contact for employee issues).
• Ability to maintain strict confidentiality regarding payroll, employee issues and company business.
• Ability to multitask handling multiple deadlines and/or projects.
• Must be detail oriented with excellent organization skills: accuracy is essential
• PHR or SHRM-CP certification a plus
• Administrative support experience required – 2+ years
• HR training and/or experience required

 

Working conditions

 

• Office environment with moderate-to-high public/associate interaction.
• Early morning schedule 6 months out of the year during production season.

 

Physical requirements

 

• Must be able to read and communicate instruction, processes and procedures to staff.
• Required to sit at computer workstation approximately 6 to 8 hours a day.
• Assigned to answer and direct phone calls.
• Occasionally required to move about the production and warehouse facilities.
• Often required to stand, reach, pull and bend when performing required tasks.