Receptionist

Job Description

Job Description

Job Title: Receptionist
Job Description

The Receptionist provides professional front desk and visitor support while ensuring smooth daily office operations. This role serves as the first point of contact for visitors and callers, coordinates office services and vendors, manages supplies and inventory, and supports executives with expense and travel reporting. The position plays a key role in maintaining an organized, welcoming, and efficient office environment.

Responsibilities

• Greet visitors in a professional and courteous manner, ensure they are properly signed in, and issue visitor badges as needed.
• Answer, screen, and direct incoming phone calls, providing accurate information and routing calls to the appropriate contacts.
• Coordinate meeting setup, including reserving conference rooms, arranging seating, and ensuring required equipment or materials are available.
• Support daily front desk operations by maintaining a clean, organized, and welcoming reception area.
• Coordinate office operations, including communication with building management and service providers to address facility needs.
• Collaborate with vendors to schedule and oversee services such as maintenance, office equipment servicing, and other operational needs.
• Manage office supplies and inventory by monitoring stock levels, placing orders, and organizing storage areas to ensure essential items are readily available.
• Handle incoming and outgoing mail and deliveries, including sorting, distributing, and preparing packages or documents for shipment.
• Provide support for executive expense reporting by collecting receipts, entering data, and assisting with the preparation and submission of expense reports.
• Assist with coordinating executive travel arrangements, including gathering travel details and supporting documentation for reporting purposes.
• Coordinate shipments by preparing documentation, arranging carriers or couriers, and tracking deliveries to ensure timely and accurate arrival.
• Maintain accurate records related to office supplies, mail, deliveries, and shipments to support efficient office operations.

• Proven customer service skills with the ability to interact professionally with visitors, callers, and internal team members.
• Experience providing front desk or reception support, including greeting visitors, answering calls, and managing visitor access.
• Data entry skills with attention to detail for handling expense reports, logs, and other office records.
• Strong organizational skills to manage multiple tasks such as office operations, mail handling, and inventory management.
• Effective verbal and written communication skills to coordinate with vendors, colleagues, and executives.
• Ability to manage office supplies and inventory, including tracking levels and placing orders in a timely manner.
• Capability to handle mail and deliveries, including sorting, distributing, and preparing outgoing shipments.
• Basic proficiency with office tools and systems commonly used for scheduling, communication, and documentation.

• Previous experience in a receptionist, administrative assistant, or office coordinator role.
• Familiarity with supporting executive-level staff, particularly with expense and travel reporting.
• Experience coordinating with vendors and service providers in an office environment.
• Ability to prioritize tasks and manage time effectively in a fast-paced office setting.
• Professional demeanor and appearance appropriate for a front desk role.

This role is based in a professional office environment that serves as a regional headquarters. The schedule is Monday through Friday, 8:30 AM to 5:30 PM, with a one-hour lunch break from 12:00 PM to 1:00 PM. The Receptionist works on-site at the front desk and in common office areas, interacting regularly with visitors, executives, and colleagues. The position involves frequent use of standard office equipment such as phones, computers, printers, and copiers, as well as handling mail, packages, and office supplies. The work environment emphasizes professionalism, reliability, and a welcoming atmosphere for all visitors and team members.

Job Type & Location

This is a Contract position based out of Doral, FL.

The pay range for this position is $19.00 - $19.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Doral,FL.

This position is anticipated to close on Jul 10, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.