Business Coordinator I

Job TitleBusiness Coordinator IAgencyTexas A&M University Health Science CenterDepartmentIBT Finance CentralizedProposed Minimum SalaryCommensurateJob LocationHouston, TexasJob TypeStaffJob DescriptionOur CommitmentTexas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.Who we areAs one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.Job Description SummaryThe Business Coordinator I provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data as directed by supervisor.What you need to knowSalary: W ill be commensurate based on the selected hire’s education and experience .Location/Schedule: Houston, TX/Full-TimeApply! Submitting a cover letter, CV/Resume to assist us with the review process. You may upload these documents on the application under CV/Resume.Required Education and ExperienceBachelor’s degree in relevant field or equivalent combination of education and experienceTwo years of related experience in general office, accounting, or personnel operations.Preferred QualificationsTwo years of related office experience within higher education finance business processesKnowledge, Skills, and AbilitiesAbility to multitask and work cooperatively with others.ResponsibilitiesFinancial Oversight and ReportingReviews and approves vouchers and requisitions.Reviews and audits reconciliations of multiple unit accounts.Monitors and reports on unit budget activity.Prepares monthly and annual financial reports.Coordinates annual fiscal year closing activities and drafts new fiscal year plans.Coordinates routine fiscal activities.Proposes solutions to routine financial problems.Prepares deposits for payments submitted through Marketplace.Coordinates and oversees financial transactions, ensuring all financial data is accurate and up to date.Accounts Payable and Invoice ProcessingEnters invoices into the system for payments to vendors.Reviews invoice materials for accuracy, obtains additional documentation to meet state guidelines, and allocates invoices to appropriate accounts as needed.Reconciles vendor invoices with the appropriate purchase order requests, service agreements, or master orders.Ensures receiving of product is completed in electronic inventory systems.Processes reimbursements to clients and faculty/staff as appropriate.Reviews monthly/quarterly invoices from outside vendors for accuracy.Assists in processing credit card reports, including appropriate allocations and itemizations.Staff Training and SupervisionTrains staff on new and existing business procedures.Assists in the hiring and training of business staff and/or student workers.Participates in the cross-training of classified staff and training of student employees.Provides indirect supervision to staff regarding compliance with document processing policies and procedures.Trains student leaders and advisors on policies and procedures related to financial transactions.Vendor and Payment Processing SupportCoordinates vendor files, ensuring they are up to date by obtaining required forms.Ensures appropriate updates are made in accounts, following cash handling procedures.Supports vendor payment and setup processes, ensuring proper documentation is provided.Customer Service and InquiriesResponds to complex inquiries from vendors and business units or departments.Explains, negotiates, and modifies financial charges to facility users.Assists hospital personnel with travel report guidance and answers payment-related questions.Serves as a primary reference for guidance on financial matters related to student organizations.Miscellaneous Support and Special ProjectsAssists with year-end close out.Participates in special projects.Assists other business services staff as needed.Department-Specific Financial and Business Operations SupportMonitors salary costing, payroll distributions, and grant salary budgets; provides routine updates to PIsAssists with departmental budget monitoring, reconciliations, and fiscal year close activitiesReviews and audits financial transactions across multiple funding sources for accuracy and complianceProcesses invoices, purchase transactions, reimbursements, and resolves routine AP/procurement issuesPrepares and monitors invoices and accounts receivable, including tuition and program reimbursementsReviews credit card activity and financial documentation for proper coding and policy complianceSupports inventory tracking, surplus activities, and vendor coordinationProvides operational and financial support to departments and recommends process improvementsWhy Texas A&M University?We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts , and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums12-15 days of annual paid holidaysUp to eight hours of paid sick leave and at least eight hours of paid vacation each monthAutomatic enrollment in the Teacher Retirement System of TexasHealth and Wellness: Free exercise programs and release timeProfessional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and moreEducational release time and tuition assistance for completing a degree while a Texas A&M employeeLiving Well, a program at Texas A&M that has been built by employees, for employeesInstructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to prepopulate the online application.All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.Equal Opportunity/Veterans/Disability Employer. #J-18808-Ljbffr Texas A&M University