Office Specialist II

Office Specialist II

The St. Cloud Community Development section is accepting applications for an Office Specialist II. The Office Specialist II position in the Community Development section is a vital team member in providing high-quality customer service and enhancing efficiency and effectiveness of daily operations in the Planning & Zoning Department (70%) and Economic Development Department (30%). The Community Development section's Office Specialist II position assists each of the section's four departments with budgeting and financing responsibilities throughout the year. The position also serves as the recording secretary for the Planning Commission, Economic Development Authority Board, Heritage Preservation Commission, Zoning Board of Appeals, and other bodies as needed.

Key Responsibilities:

• Provide high-level administrative support, including managing schedules, screening calls, and handling confidential information.
• Maintain a complex record and filing system, ensuring the organization and accessibility of departmental documents.
• Represent the department through positive interactions with customers, visitors, public officials, volunteers, and the public.
• Compile and analyze data from various sources and departments to prepare reports, questionnaires, budgets, and other documents.
• Prepare correspondence, memoranda, reports, and invoices, utilizing various software packages and tools.
• Assist in the administration of the departmental budget and payroll processes.
• Oversee and train lower-level clerical staff, ensuring that office operations run efficiently.
• Provide user support for office equipment and coordinates maintenance of office equipment. Maintains office supply inventory. Coordination of office equipment leases.
• Process invoices, incoming financials, purchase orders, track grant revenue and expenses, issues permits, and manage donations and receipts.
• Schedules and attends meetings on behalf of department, taking minutes for boards and commissions and other similar organizations. Participates in department/divisions development or committee meetings.
• Address and resolve questions or problems arising during daily activities.
• Create graphs, charts, brochures, logos, and other materials for multiple departments and administration.
• Performs other work as required and assigned.

The work hours for this position generally are 8:00 - 4:30 p.m., and may be subject to after hours, evenings and weekends.

Base Pay: 2026 Hiring Rate: $54,235 annually ($26.07 an hour). The full salary range for 2026 is $54,235 - $72,913 annually. AFSCME, Range 102. On January 1, 2027, there is a 4.75% general increase to all ranges and steps.

Benefits: The city is proud to provide a competitive healthcare package which includes single insurance premiums covered 100% by the employer and family covered 90%. The 2026 Family health insurance premiums are valued at an average of $33,253 annually. Many voluntary benefits, including disability and flexible spending accounts, are also offered. See benefit overview for more information on City benefits.

Retirement: An excellent retirement pension plan is provided by the city through the Public Employee Retirement Association (PERA).

Paid Leave: Information on vacation, sick leave, personal days, and holidays can be found in the applicable labor union contract.