Print Office Administrator

Media Lab Print Operations LeadMedia Lab Print uses digital printing technology to provide clients quality prints, on time, every time. Our digital prints are consistent, cost-effective solutions our clients trust.The Print Service Team uses the Adobe Creative Suite, Microsoft Office, and the Apple iWork Suite to print brochures, presentations, flyers, business cards, and other custom collateral.This role includes general administrative office work, invoicing, bookkeeping, inventory, order tracking, and other light accounting duties, both with and without supervision. This position will be the business operations lead of the Print Division, providing resources and support to the Vice President of Print in running the business efficiently and effectively.Skills and attributes:Excellent communication skills, in both written and oral formatsKnowledge of basic accounting skillsKnowledge of general office administrationSome graphic design knowledge is helpful- layout, Adobe, etc.Great customer service skills and a positive attitudeMaintain a professional demeanor under pressureAbility to review and ensure project documents are complete, accurate, current, and executed properlyStrong organizational skills for business operationsKey performance responsibilities:Bookkeeping and invoicingProcessing orders for production (training provided)Corresponding via email with customers on order status, billing, collections, etc.Familiarity with FedEx shipping processes and shipping practicesMaintaining organization and scheduling for business operations of the officeStrong Word, Excel, and Microsoft Office capabilityExecutive administration skillsetInterfacing with the MediaLab Finance Manager for accounting tasksSkills needed for this position include:Strong math abilities and problem-solving skillsDependability and solid attendance recordComfortable in a fast-paced environmentAbility to multitask and meet deadlinesStrong initiative required- able to quickly learn new skillsAbility to work independently with minimal direct supervisionPrevious experience working in a team setting is preferableAdditional environmental requirements for this position:In-person role, casual work environment in a warehouse/industrial space.Casual dress ok, closed toe shoes required.Must be able to work in a noisy environment around loud machines.Must be able to tolerate potential odors from print operations.Schedule:This is a full-time position with in-person work Mon-Fri, 10am-6pm, with occasional overtime paid at time and a half.Must be able to work in a physically demanding environment, often standing, bending, reaching, and lifting 5 - 25 lbs.Reports:This position reports to the VP of Print Operations and the Print ManagerWork Environment:This position requires working at a computer, workstation, operating print machinery, sitting or standing for long periods of time, in a warehouse or office environment.Work in person in our physical warehouse/office is required.