Senior Manager, Grants and Donor Engagement

Role Description

At BBYO, we’re motivated by our mission, inspiring us to reimagine work to make it fun, flexible, and fulfilling. We are looking for a passionate Senior Manager, Grants and Donor Engagement to join our Marketing Team and make a difference. As the Senior Manager, Grants and Donor Engagement, you will help advance BBYO’s mission by strengthening the systems, stories, and communications that support philanthropic giving. This role is centered on writing and coordinating seven-figure foundation grants, helping frontline fundraisers stay on top of regional grant deadlines, drafting strategic messages from CEO to major donors, and supporting donor engagement efforts. The ideal candidate is an excellent writer, natural storyteller, and highly organized project manager who can turn BBYO’s impact into clear, compelling communications that inspire generosity and deepen donor relationships.

Responsibilities

• Major Grants and Grant Coordination (60%)
  • In partnership with the CEO and leadership team, write, coordinate, and oversee major grants.
  • Manage the full lifecycle of foundation grants, including proposal preparation, submission, reporting, and renewal tracking.
  • Draft, edit, and submit grant proposals and reports that align with funder guidelines and organizational priorities.
  • Review, edit, and strengthen key regional grant submissions as needed in partnership with fundraisers.
  • Coordinate with program, finance, and other staff to gather required data, budgets, testimonials, and narratives for grant applications and reports.
  • Track and update grant calendars, deadlines, and deliverables to ensure compliance and on-time submissions.
  • Maintain accurate, up-to-date records in the grants database and CRM.
  • Manage the grants inbox, monitoring incoming requests and updates.
  • Send reminders to fundraisers and internal partners to ensure regional grants, reports, and supporting materials stay on track.
• Strategic Communication and Donor Engagement (40%)
  • Manage BBYO’s direct mail program, including planning, drafting, coordinating approvals, and tracking timelines.
  • Draft key communications from CEO to major donors, ensuring messages are timely and mission-driven.
  • Support donor engagement efforts, preparing materials, messaging, briefings, and follow-up communications.
  • Support on-the-ground donor engagement and communications efforts around BBYO International Convention.
  • Partner with colleagues to identify and elevate stories of impact for various communications.

Qualifications

• Able to manage operational complexity with accuracy and discretion in a fast-paced environment.
• 3–5 years of relevant experience in grants management, fundraising, non-profit development, or donor communications.
• Bachelor’s degree in English, journalism, marketing, or related area of study; Master's Degree preferred.
• Experience with Salesforce or similar CRM.
• Excellent writer and storyteller capable of crafting compelling communications.
• Highly organized and systems-oriented project manager.
• Comfortable using data and insights to shape persuasive communications.
• Collaborative partner who can gather information and support fundraisers effectively.

Requirements

• Attend all major BBYO events including Staff Conference and International Convention each year.
• Unrestricted authorization to work in the U.S. without holding a visa or sponsorship.
• Ability to perform each essential duty/function with or without reasonable accommodation.

Benefits

• Flexible work environment.
• Unlimited paid time off (PTO).
• 18 paid secular and Jewish holidays.
• Two-week long office shutdowns.
• Medical, dental, vision, short- & long-term disability, and life insurance.
• Generous 403b and Roth retirement plan with vested match.
• Free access to WellHub, including gyms and wellness apps.
• Teen Involvement Benefit stipend.
• Flexibility in bringing child(ren) on business travel.
• Generous paid parental leave.
• Paid TSA pre-check, home technology allowance, and pet insurance options.