Retail Project Coordinator

Position Overview  

The Retail Project Coordinator supports the execution of retail rollout and installation projects by coordinating production readiness, installation tracking, and store closeout activities. 

This role serves as the operational link between production teams, field operations, installation crews, and internal stakeholders to ensure projects move efficiently from planning through completion. 

The coordinator ensures that materials, documentation, and installation updates are tracked accurately so projects remain on schedule and meet customer expectations. 

Key Responsibilities  

Production Readiness Coordination  

• Coordinate ordering of materials required for project installations 
• Track production material readiness including replacement parts 
• Assist with creation and coordination of planograms (POG) or project documentation when required 
• Validate project readiness prior to installation release 

Installation Tracking & Project Closeout  

• Maintain project tracking systems (Monday.com or equivalent) based on updates from installation teams 
• Monitor installation progress and identify schedule risks or execution gaps 
• Coordinate replacement material orders when required 
• Work with shop personnel to collect and ship required materials 
• Coordinate with field operations to schedule return visits or corrective work 

Project Communication & Coordination  

• Serve as a communication point between field teams, production teams, and internal stakeholders 
• Provide regular status updates on installation progress and project completion 
• Maintain accurate project documentation and installation records 
• Support the Project Manager with project reporting and operational coordination 

Documentation & Reporting  

• Maintain accurate project records, schedules, and documentation 
• Track project milestones and update status reporting tools 
• Ensure project information remains organized, current, and accessible 

Preferred Qualifications  

Experience  

• Minimum 3 years experience  in project coordination, retail construction, rollout programs, or related operational roles. 

Skills  

• Strong organizational and multitasking abilities 
• Excellent written and verbal communication skills 
• Ability to manage multiple projects simultaneously 
• Strong attention to detail and documentation management 
• Ability to work independently while coordinating across multiple teams 

Technical Requirements  

• Proficiency in  Microsoft Excel  
• Proficiency in  Microsoft 365 (Outlook, Teams, SharePoint, Word, Excel)  
• Experience with project tracking software such as  Monday.com or similar platforms  

Education  

High School Diploma required 

Bachelor’s Degree in Business, Construction Management, Project Management, or related experience preferred 

Work Environment  

• Primarily office-based role supporting retail project execution 
• Occasional travel may be required for  client meetings, project coordination, or site visits  
• Fast-paced environment requiring coordination across multiple project locations and teams 

Compensation and Benefits:  

Salary:  $65,000 Annually 

Travel Expenses:  Reimbursement for travel, including mileage and lodging, per company policy. 

Benefits:  Medical - Employer Paid 50%, Dental, and Vision Insurance and IRA Retirement Plan with 3% Company Match 

• PTO:  3 Weeks PTO Accrued after 90 days of employment
• Bonus: 20% Annual Target Bonus based on individual and company performance