Administrative Assistant

Benefits:

401(k)

Health insurance

Paid time off

401(k) matching

Bonus based on performance

Competitive salary

Dental insurance

Training & development

Vision insurance

Strauss Malk & Feder LLP is seeking an experienced Legal Administrative Assistant to join our firm. This is an excellent opportunity for a motivated professional with two or more years of experience to play a pivotal role within a well-established law firm. This position provides administrative and legal support to attorneys across all practice groups, including Litigation, Trusts & Estates, Real Estate, Corporate, and Transactional matters. The ideal candidate will have experience in Litigation and Trusts & Estates, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment. We are seeking a proactive, detail-oriented professional who enjoys client interaction and takes initiative to anticipate the needs of attorneys, staff, and clients.

Responsibilities:

Work with attorneys to prepare and finalize legal documents for client execution

Maintain and organize case files and client records in accordance with firm standards

Serve as one of the firm’s Notaries

Assist with court filings and help manage the firm’s litigation docket

Familiar with the court filing systems ex. Odyssey, PACER, and other nearby counties

Transcribe dictations and other materials as needed

Assist with maintaining and organizing the firm’s physical and electronic file vaults

Process monthly client billing statements

Answer incoming calls and greet clients and visitors, ensuring a professional and welcoming experience

Assist with ordering office supplies and maintaining daily office inventory

Provide general administrative and operational support to the firm as needed

Qualifications:

Minimum of 2 years of experience providing legal administrative support in a law firm setting.

Excellent organizational skills and attention to detail.

Strong written and verbal communication skills.

Professional, proactive, and client-service oriented demeanor.

Benefits:

Competitive hourly compensation based on experience

Access to health and dental insurance, with premiums subsidized by the firm.

401(k) plan with employer match

Paid time off and holidays

Paid sick leave

About Strauss Malk & Feder LLP: Strauss Malk & Feder LLP is a well-established, suburban law firm recognized for its work in complex Trusts and Estate planning, as well as in Litigation, Real Estate, Corporate and Transactional matters. We offer a professional and collaborative environment where every member of the firm plays a meaningful role in delivering for our clients.