Director of Finance And Accounting

Reporting to the Chief Operating and Financial Officer (COFO), the Director, Finance and Accounting, is a member of a high performing team, responsible for managing all finance, accounting, tax, and co-managing IT, facilities, human resources and related reporting activities for the Foundation and a related entity, while working with an external accounting team. The incumbent will be a key partner to the COFO, supporting to generate materials to present to various Board committees, including Finance, Investment and Audit. The Director of Finance and Accounting will ensure that the Foundation and related entities have the systems and procedures in place to support ongoing operations. This professional will work and communicate with colleagues across the organization in supporting the administration of the overall operations of the Foundation. Seeking a strategic, collaborative team member with outstanding communication and a desire to be a key contributor to managing the organization’s finance operations. The ideal candidate will have experience working in a complex nonprofit organization and comfort with the complexity of working with multiple programmatic entities and a substantial investment portfolio.

Responsibilities

Financial Management

• Oversee all accounts, ledgers, and reporting systems, ensuring compliance with appropriate GAAP standards and regulatory requirements.
• Maintain internal control and safeguards for revenue, expenditures, and budgets.
• Manage all aspects of accounting and month-end close and provide regular updates and internal reporting to the COFO and other executives as requested.
• Oversee and manage accounting systems and software.
• Coordinate all audit activity.
• Consistently produce, edit, and analyze financial data and present financial reports in an accurate and timely manner; clearly communicate monthly, quarterly, and annual financial statements; monitor progress and changes and keep colleagues abreast of the Foundation’s financial status.
• Review and monitor financial systems, policies and procedures, and make recommendations as needed for streamlining, efficiency, security and compliance.
• Prepare monthly operating cash transfer recommendations for the Foundation and related entities.
• Work with external tax accountant to manage and ensure timely tax payments and filings for the Foundation and related entities.
• Support relationships and workflow with outside auditors and accountants.
• Support and oversee the direct services of finance and operations staff.
• Ensure adherence to internal controls including separation of duties and compensating controls.
• Together with the COFO, develop annual operating budget; administer and review all financial plans and compare to actual results with a view to identify, explain, and correct variances as appropriate.
• Support the engagement of the Board’s Audit and Finance committees.
• Maintain responsibility for tax planning, reporting, and filing in compliance with all federal, state, local, payroll, and other applicable taxes.

Investments

• Monitor activity and investment documentation in various online platforms.
• Oversee/maintain monthly/quarterly investment reconciliations, with finance support staff.
• Oversee/maintain reporting for excise tax calculation purposes.

Management and Leadership

• Co-create departmental goals to coherently support success across the entire Foundation.
• Supervise and leverage strengths of the Finance team members, help to clarify roles and responsibilities and support their professional development.
• Lead cross functional teams to support ad-hoc, policy and procedure, or system development or enhancement projects.

Business Operations

• Oversee Coordinator responsible for facilities management and processing payroll and payables. Evaluate associated procedures in place with these activities and recommend changes, streamlining and enhancements, where appropriate.
• Support COFO interface with external vendors around HR, payroll, benefits and to evaluate and recommend insurance coverages.
• Ad hoc projects as assigned.
• Support COFO in all duties relevant to the continuous improvement and success of the Foundation.

Qualifications

• 8+ years of accounting and finance experience in, or related to, a complex non-profit organization, with private foundation experience an advantage.
• Strong working knowledge of GAAP-based nonprofit accounting; with preference towards someone with deep experience in nonprofit or foundation finance, tax, and accounting with demonstrated financial literacy and fiduciary responsibility.
• Solid experience coordinating audit activities and managing reporting, and accounts payable and receivable, general ledger, payroll, and accounting for investments.
• Robust Excel skills, including financial modeling and creating and adapting reports, tables and charts.
• Excellent initiative, taking ownership of projects, with consistent communication updates/feedback, and is a willing collaborator and thought partner.
• Ability to manage projects with precision, remain organized, and pay close attention to detail while simultaneously attending to the big picture. Uses discretion and sound judgment.
• Keen analytic, organization, and problem-solving skills, which allows for strategic data interpretation vs. simple reporting.
• A sense of humor and the ability to contribute to a collegial, respectful, and supportive team environment.
• Mission-driven with a demonstrated passion for the Foundation’s work; actively models organizational values through daily actions and behaviors.
• Excellent interpersonal skills with a collegial and collaborative approach.
• Adaptability to last-minute changes with the ability to make informed decisions.
• Proven results-oriented collaboration and communication skills.
• Experience working interdepartmentally and collaboratively with staff and volunteers.
• Excellent written and verbal communication skills.
• Management experience in human resource policy and practice an advantage.
• 4+ years of supervisory and staff coaching and development experience.
• CPA or MBA, a strong advantage; CPA strongly desired.