Contract Specialist

Job Description

Job Description

Job Title: Contract Specialist

Department: A&R Billing

Reports To: Contract Specliast Manager

FLSA Status: Non- Exempt

Work Schedule: Monday through Friday, 40 hours per week.

Location: Washington, NC - Onsite

Position Purpose:

The Contract Specialist is responsible for managing all aspects of contract administration, including documentation, compliance, and collaboration with internal teams to ensure seamless execution. This role also involves contributing to accounts receivable processes and supporting reviews to ensure alignment with company goals.

Key Responsibilities:

1. Contract Administration:
• Provide support as needed in the preparation of bids for contract opportunities.
• Maintain understanding of contract terms and conditions to be knowledgeable or requirements. 
• Ensure compliance with contract terms and regulatory requirements.
• Maintain and update contract management systems for each vendor, including internal Monday.com boards.
• Set up initial contract records.
• Gather and submit required documentation to support invoicing processes
2. Collaboration with Field and Operations Teams:
• Provide information or participate in Work-in-Progress (WIP) meetings as required, to review job progress, billing plans, and project timelines.
• Complete all data inputs in appropriate systems. 
• Monitor any information gathered from field and leadership teams including work orders, rates, production estimates, and timesheets for timely submission.  Follow up on late or missing submissions and escalate any issues.
• Address field leaders’ questions regarding contracts.
3. Financial and Performance Reviews:
• Support monthly Profit & Loss (P&L) reviews by job and division by ensuring expenses are accurately coded.
• Audit documentation is required for timely submission and processing of all work completed. 
• Escalate any issues or concerns with work orders, documentation, contract compliance or other areas to Team Lead immediately for resolution.

Required Qualifications:

• Strong analytical skills and attention to detail.
• Excellent communication skills.
• Proficient in Excel and other Microsoft office suite products

Preferred Qualifications:

• Associate’s degree in business administration, project management, construction or other related field, or equivalent experience preferred.
• Familiarity with construction or service industry contracts.
• Experience in contract administration, accounts receivable, procurement/purchasing, or a related role, preferred.
• Proficiency in contract management software and financial systems such as Foundation and Monday.com, preferred.

Benefits:

We offer a comprehensive benefits package designed to support the well-being of our employees and their families. Our benefits include medical, dental, and vision coverage, paid time off, company-paid holidays, a 401(k) plan, and numerous voluntary benefits.

Special Position Requirements:

This is a safety sensitive position, and all applicable policies including drug testing and background checks will apply.

Reasonable Accommodations :

River City Construction is an equal opportunity employer and complies with all federal, state, and local nondiscrimination laws, including the ADA. If you need reasonable accommodation during the application or hiring process, please contact our Human Resources Department at View phone number on ziprecruiter.com or email View email address on ziprecruiter.com.

Equal Opportunity Employer

This employer requires notifying all applicants of their rights under federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

River City Construction provides equal employment opportunities (EEO) to all employees and applicants for employment. This means without regard to race, color, religion, gender, national origin, age, disability, marital status, veteran status, or genetics. In addition to federal law requirements, River City complies with applicable state and local laws governing nondiscrimination in employment in every location in which we have facilities. *

AI Usage Disclaimer:  

As part of our commitment to efficiency and innovation, we may use artificial intelligence (AI) tools during the recruiting and onboarding processes. These tools assist with tasks such as resume screening, interview scheduling, and communication. All decisions regarding hiring and employment are ultimately made by our human team. If you have questions or concerns about this process, please contact our HR department.