Payroll Specialist

Payroll Specialist

About this position

At Veracity, we aim to be a different kind of insurance partner - one that is free from outside investors, venture capital, or the pressures of a corporate parent.

Ours is a culture of empowerment - one that believes in effort, results, and accountability. We believe that transparency fosters trust, trust fosters growth, and that growth drives innovation. Our commitment to rigorous evaluation and relentless execution lead to rapid evolution.

We answer only to the small business owners we serve, and this independence allows us to stay focused on what matters most: helping their businesses thrive by providing expert guidance and best-in-class insurance policies.

We're growing fast and want you to be a part of it!

We're seeking a detail-oriented, reliable Payroll Specialist to join our team part-time. Reporting to the Human Resources (HR) Manager this hybrid role will be responsible for ensuring accurate and timely processing of payroll, maintaining compliance with federal, state, and local regulations, and supporting employees with payroll-related inquiries. You'll also collaborate with HR and Finance to support process improvements and maintain high standards of accuracy and confidentiality.

Key Responsibilities

• Process bi-weekly payroll accurately and on time, ensuring compliance with federal, state, and local regulations
• Review timecards, overtime, PTO, commissions, bonuses, and retro adjustments before each run; reconcile pre- and post-payroll registers
• Handle off-cycle payments, final paychecks (meeting each state's final-pay deadline), and payroll corrections
• Maintain payroll records and manage wage garnishments, child support orders, and tax levies in accordance with legal requirements
• Set up and maintain state and local withholding and unemployment accounts when employees move or new states are added
• Monitor federal, state, and local wage-and-hour and payroll tax changes (minimum wage, overtime rules, paid leave, local taxes) and update configurations
• Support quarterly and year-end filings, W-2 and W-2c processing, and responses to agency notices
• Reconcile benefit and 401(k) deductions against carrier and plan-administrator invoices and remittances
• Respond to employee inquiries regarding payroll, deductions, and timekeeping with accuracy and professionalism
• Collaborate with HR and Finance teams to ensure accurate payroll reporting, reconciliation, and cross-functional support
• Support internal and external audits by providing timely and accurate payroll documentation.
• Required to perform other duties as requested, directed, or assigned

Requirements and Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Human Resources, or a related field preferred
• 3+ years of payroll processing experience in a multi-state environment
• Strong knowledge of payroll practices, wage and hour laws, and tax regulations
• Experience with payroll software (Rippling strongly preferred, ADP, Paylocity, Workday, or similar)
• Proficient in Microsoft Excel and other Microsoft Office applications
• High level of accuracy, attention to detail, and confidentiality
• Excellent communication and problem-solving skills
• Ability to work independently, manage priorities, and meet deadlines

Why Veracity?

Here at Veracity, you'll be part of a team of trailblazers and visionaries. We're not just revolutionizing the way people "do" insurance; we are creating a whole new paradigm. Here, you will experience a vibrant and inclusive workplace where your ideas matter! With us, you have a chance to:

• Engage in groundbreaking projects that are reshaping the insurance landscape
• Collaborate with a group of dedicated, like-minded professionals
• Experience a culture that prioritizes growth and development

Compensation Range: $25/hr - $30/hr

We are proud to be an equal-opportunity employer. We are committed to providing equal opportunities to all qualified applicants, regardless of race, color, religion, sex, national origin, disability, or any other legally protected characteristics. If you need accommodation, please let us know during the interview process.