Special Education Administrative Assistant

Special Education Administrative Assistant

This role will provide a wide variety of complex and confidential administrative and secretarial support, communicating information to Distinctive Schools staff, students, families and others as required. The position will also assist in assuring compliance of department/program activities with legal, administrative and District policy requirements.

Job responsibilities include coordinating with Case Managers to schedule IEP meetings, sending Notice of Conference to families, providing IEP documents to families, making copies of IEP documents, returning school files to locked cabinet/room, ensuring and confirming that each student has a special education file, verifying that each IEP is current, ensuring all signatures are collected, preparing and mailing all necessary IEP documents, maintaining accurate and updated student files, completing/submitting Medicaid billing for eligible students, and providing translation services when needed.

Job requirements or qualifications include a high school diploma or equivalent, at least 2 years of school operations or business administration experience, expertise in calendar management and assessing priorities, an understanding of protocol requirements when interactive with families, demonstrated ability to multitask and hit numerous deadlines simultaneously, bilingual in Spanish, proficiency in cloud-based technologies such as Google Suite, and operating computer proficiently using advanced text processing, spreadsheet and database software to enter, manipulate, format, and retrieve information.

Physical demands include occasional lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. Generally, the job requires 30% sitting, 50% walking, and 20% standing.

Benefits include 25+ paid holidays, upfront sick leave, and an accrual-based personal time bank, 12 weeks family paid leave, comprehensive healthcare (medical, dental, vision), 403b match (fully match up to 3%, 50% match up to 5%), professional development including tuition reimbursement, gym and wellness discounts, and more.