PROJECT COORDINATOR - COMMERCIAL DEVELOPMENT

Job Description

Job Description

EMH&T is seeking a highly organized and proactive Project Coordinator to join our team. Reporting to the Director of our Commercial Development group, this role provides critical support to both the Director and project teams responsible for the planning and design of large-scale civil engineering projects. Our clients include Fortune 10 technology companies, healthcare systems, higher education institutions, and other prominent commercial organizations. This position is expected to work approximately 40 to 45 hours per week, with occasional travel to client locations and periodic evening attendance at public meetings as project and client needs require.

This position combines project coordination, business operations, process improvement, and client-focused service to support the successful delivery of high-quality projects. The ideal candidate is highly organized and consistently professional, with the ability to manage multiple priorities, analyze business processes, and support cross-functional teams. Strong written and verbal communication skills are essential. The successful candidate thrives in a fast-paced environment, demonstrates exceptional attention to detail, maintains strict confidentiality, and brings strong analytical, communication, and leadership capabilities to the team. This individual will play a key role in coordinating team efforts, monitoring project progress, and ensuring project teams remain on schedule and meet critical deliverables, client commitments, and project objectives.

Responsibilities :

• Support client-facing project leadership by maintaining accurate project records and budgets, tracking progress against timelines, and monitoring project deliverables.
• Attend client meetings, create and maintain work-in-progress (WIP) reports, and provide project teams with updates on deadlines, milestones, and outstanding tasks.
• Coordinate and document project conference calls and web meetings, including preparing and distributing meeting agendas, notes, and action items.
• Support the development and implementation of standardized processes and deliverable frameworks to ensure consistency, quality, and brand integrity.
• Maintain a strong understanding of client objectives to help ensure project outcomes align with business goals and strategic priorities.
• Synthesize complex information into professional, high-impact communications for executive leadership and client stakeholders.
• Assist with establishing and maintaining data management protocols to protect confidential business information.
• Conduct reviews of project documentation to ensure accuracy, compliance, and alignment with project objectives.
• Evaluate and implement new business tools, technologies, and administrative methodologies to enhance operational effectiveness.
• Proactively identify project risks, communication gaps, and process challenges, developing solutions to maintain project momentum.
• Facilitate collaboration among cross-functional teams to ensure organizational goals are integrated into day-to-day project execution.
• Track and report key performance metrics and project milestones, providing leadership with insights on efficiency gains, performance trends, and opportunities for growth.
• This position includes some travel (3-4 times per year) and you may be asked to attend public hearing held in the evenings. 
• This is an exempt position and the typical work week is 42 - 45 hours per week.

Skills:

• Strong understanding of project coordination, business operations, and process management principles. 
• Exceptional organizational, analytical, problem-solving, and multitasking abilities. 
• Outstanding written and verbal communication skills; executive-level writing capability is essential. 
• Strong interpersonal skills with the ability to build effective working relationships across all levels of the organization and with external clients. 
• Demonstrated ability to lead and coordinate cross-functional teams, track progress against project goals, and ensure deliverables are completed accurately and on schedule. 
• Ability to manage multiple priorities with a strong sense of urgency in a fast-paced environment. 
• Ability to maintain confidentiality and handle sensitive business and client information with discretion. 
• Experience with process improvement initiatives, project management methodologies, and strategic planning efforts is preferred. 
• Proficiency in data analysis, reporting, dashboard development, and business process documentation is highly desirable. 
• Strong attention to detail and commitment to quality, accountability, and continuous improvement.

Qualifications:

• MBA required; concentration in Business Administration, Strategy, Operations, Project Management, Communications, or a related field preferred.
• Minimum 10 years of experience supporting project teams in a role responsible for coordinating, tracking, and documenting project deliverables.
• Experience in consulting, professional services, corporate operations, technology, engineering, or other project-driven environments preferred.
• Demonstrated experience supporting client-facing initiatives, process improvement efforts, and cross-functional collaboration.
• Proficiency with Microsoft Office Suite, PDF software, Google Workspace, and project tracking tools is required.

Benefits:

EMH&T offers a comprehensive and competitive benefits package designed to support the health, financial well-being, work-life balance, and overall experience of our full-time employees. Benefits include:

• Multiple medical plan options, along with dental, vision, and prescription drug coverage
• Medical and dependent care Flexible Spending Accounts (FSAs)
• Paid vacation, sick leave, and personal leave
• Paid parental leave
• Paid community service time off
• 401(k) retirement plan with company match
• Company-paid life insurance
• Wellness reimbursement
• Employee recognition programs and team-building activities
• Employee Assistance Program (EAP), including legal and identity theft services
• Voluntary accident, critical illness, and supplemental life insurance
• Company-sponsored charitable grant program supporting employees and the organizations and causes important to them
• Financial wellness education and complimentary access to a financial advisor for individual financial planning

In addition, employees are considered annually for merit increases and/or performance-based bonuses based on year-end business results, individual performance, and contributions to the organization.

At EMH&T, our benefits are designed to go beyond traditional coverage by supporting employees professionally, personally, financially, and within the communities they serve.

#hireEMHT

Must be authorized to work in the United States without time restrictions. EMH&T is not currently able to sponsor work visas.