Executive Administrative Assistant

Job description:

About OnSite Real Estate Group and Tapps Business Connect

OnSite Real Estate Group is a growth-minded residential real estate team affiliated with Timber Real Estate, serving Lake Tapps, Bonney Lake, Sumner, Buckley, Puyallup, and the greater Pierce County area. Owner-operated by André and Cindie Bohall, we have built our reputation on strong client service, long-term relationships, consistent follow-up, and a tech-forward operating style.

We also host and support Tapps Business Connect, a local relationship-based business community focused on meaningful referrals, professional connection, and community involvement.

We are entering a growth phase, and we are hiring for the support role that helps make that growth sustainable. The right person will help keep the owners organized, the business moving, and our relationships consistently cared for.

Please Do Not Apply If…

This role is not for everyone. We are looking for someone who is dependable, detail-oriented, coachable, proactive, and excited to help support a growing real estate business.

Please do not apply if you:

• Struggle to show up on time or meet deadlines.
• Need repeated reminders to complete tasks.
• Wait to be told every step instead of taking ownership.
• Avoid communication when something is unclear, delayed, or going wrong.
• Dislike calendars, checklists, CRMs, task lists, notes, or shared systems.
• Keep important information in your head instead of documenting it.
• Are careless with details, names, dates, deadlines, or follow-up.
• Take feedback personally or resist being coached.
• Need every process to be perfect before you can take action.
• Avoid responsibility when something falls through the cracks.
• Are uncomfortable supporting someone else’s priorities.
• Want authority before earning trust.
• Prefer ideas over execution.
• Start things but struggle to finish them.
• Dislike administrative work or view it as beneath you.
• Are not interested in learning new tools, systems, AI, or workflows.
• Are not looking for an in-office role.
• Are not interested in long-term professional growth.
• Bring drama, gossip, or unnecessary emotional noise into the workplace.

This role is for someone who wants to become trusted, relied on, and valuable by making the business easier to run every day.

About the Role

This is the right-hand seat to the two owners of the business. You are not here to wait for tasks. You run the day. You protect the calendar, control the inbox, snowplow the obstacles, and make sure the principals stay in the activities that produce revenue. As our co-owner transitions into a full-time sales agent role, you'll take ownership of the executive support that keeps both principals focused, prepared, and productive.

We run a clear, accountable performance rhythm. The right person is energized by it. The wrong person will not last a month.

You'll work in-person, side-by-side with the owners, out of our Lake Tapps office. There will be opportunities for upward mobility.

What You'll Own

• Run the calendar. Proactively schedule and protect face-to-face appointments 1 to 2 weeks ahead. The principals should never wonder what's next.
• Own the inbox. Triage, draft, and respond to email with the goal of handling 90% without principal involvement. Trained into over the first 60 days.
• Theme-day execution. Each weekday has a focus. You build the call lists, prep the materials, and confirm completion daily. Drive time is call time, and you'll have the lists ready before they pull out of the driveway.
• Snowplow obstacles. Lunch, vendors, errands, prep work. Anything that takes the principals out of the seat is yours to handle so they stay in revenue-producing activity.
• Client gifting and handwritten thank-you card system. Pre-stamped, pre-addressed, sent on time, every time.
• Video content production/Posting and Help. Coordinate and execute twice-weekly short (easy)video shoots and posting across social channels.
• Tapps Business Connect event coordination. Monthly meetings, Monthly after-hours events, member follow-up.
• Light real estate admin support. Listing prep, CRM data entry, document coordination. Full training provided.
• Office management at our Lake Tapps location. Supplies, vendors, the day-to-day running of the space.
• Occasional household and family logistics for the owners. Appointments, errands, scheduling.
• Discretion. With sensitive business and personal information, always.

You Are

• Tech-savvy and quick to learn new platforms (Google Workspace, Canva, Zoom, ChatGPT, Claude, Gemini, Zapier, Monday etc.)
• Detail-oriented to a fault. Nothing slips, nothing dropped.
• A strong written and verbal communicator who can write in someone else's voice
• Warm and professional with clients, members, and the public
• Confident being held accountable and holding the team accountable to the schedule and priorities in a respectful way
• Comfortable balancing business and occasionally personal tasks for the owners
• Self-directed, and equally great at taking direction
• Comfortable being measured on outcomes, not hours
• Energized by a weekly scorecard culture
• Available Monday through Friday, with flexibility for occasional evening or Saturday events

Nice to Have (Not Required)

• Real estate office, brokerage, or transaction coordinator experience
• Experience supporting a small business owner, executive, or founder
• Google Workspace
• Canva familiarity
• ChatGPT and/or Anthropic(Claude) mid-level experience
• Event or community coordination background
• Active WA real estate license, or interest in pursuing one
• Spanish speaking

What Success Looks Like

The team is more organized, better prepared, and more consistent because of your support. Appointments are on the calendar a week or two ahead. Daily priorities are clear and completed. Follow-up happens without anyone chasing it. Email is handled. Thank-you cards go out on time. The owners know where they need to be, what needs to get done, and what is coming next.

The best person for this role operates as a true force multiplier: someone who makes the team operate at a higher level every single day.

What We Offer

• $50,000 to $75,000 annual salary, depending on experience
• Weekly performance bonus for hitting your operating standard
• Full-time, in-office at 3920 W Tapps Dr E, Lake Tapps, WA
• Direct accountability for personal growth
• High-standards
• A business that values systems, professionalism, and long-term thinking

How to Apply

Apply through Indeed with your resume and a short note (3 to 5 sentences) covering two things: why this role fits you, and one example of a time you removed a problem before your boss knew it existed. Strong candidates will be invited to a phone screen, followed by an in-person interview at our office.

Job Type: Full-time

Benefits:

• 401(k)
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan