Senior Accountant, Accounts Payable Operations

POSITION SUMMARY:

The Senior Accountant, Accounts Payable Operations, is a key member of the Accounting team and owns the day-to-day accounts payable function, vendor payment process, AP controls, and related accounting operations. This position is responsible for maintaining and improving the Ottimate AP automation platform, strengthening AP workflows, ensuring timely and accurate vendor payments, supporting month-end close, preparing reconciliations and journal entries, and partnering with department managers on credit card purchases, capital requests, inventory matters, and vendor compliance.

This is a full-time, on-site position based in Truckee, CA. This role is not remote or hybrid. This role requires a standard 40-hour work week, Monday through Friday, with occasionally scheduled overtime as needed.

ESSENTIAL JOB RESPONSIBILITIES:

Accounts Payable

• Monitor the accounts payable process from invoice data entry to processing payments
• Ensure accurate and timely payment of invoices
• Review, audit, and approve invoices for accuracy weekly
• Updates the check register with vendor payments as necessary
• Reconcile monthly vendor statements
• Set up new vendors and obtain W9’s, Insurance, Non-Resident Service Provider, and Independent Contractor contracts
• Accrues use tax on invoices as required
• Fill out credit applications for new vendors
• Review and submit 1099s and 1096 annually
• Review quarterly reporting and reconciliation of Non-Resident Service Provider to Franchise Tax Board
• Code utility invoices while maintaining usage spreadsheet and reconcile to the general ledger at month end
• Develop, improve and monitor Ottimate AP automation system to enhance the program and its functions

General Accounting

• Maintain binder for Liability and Worker’s Compensation Insurance for Independent Contractors
• Distribute mail to appropriate department manager
• Post miscellaneous journal entries
• Prepare or review monthly account reconciliations and balancing of subsidiary ledgers to GL accounts (other A/R, deposits, prepaid expenses, accrued expenses and accounts payable).
• Review and reconcile all accrued inventory accounts weekly/monthly
• Complete month end check list and associated journal entries
• Prepare inventory reconciliation for month end cost of sale journal entry
• Review and reconcile all accrued inventory accounts weekly/monthly
• Deposit Member payments and miscellaneous cash receipts into the bank and review all checks are balanced and deposited correctly
• Update spreadsheet for construction deposits, design fees, and construction fees and reconciled to the GL
• Reconcile construction deposits account weekly/monthly
• Reconcile Design fee and construction fees weekly/monthly
• Manage bank balances and transfer cash between accounts as necessary (including replacement reserve transfer and construction transfers)
• Monitor the postage meter and verify that there are enough funds on the account
• Manage all DMV registrations for Club and Community vehicles by coordinating with Department Manager to ensure vehicles have a smog before registration is sent to DMV
• Manage AT&T accounts; billing, contracts, and cell phone management
• Other duties as assigned to assist the Assistant Controller to meet the goals of the department, as well as the overall goals of the company.
• All other projects assigned to assist in meeting the goals of the Club

KNOWLEDGE AND SKILLS QUALIFICATIONS:

• Ability to interact and develop positive relationships within the organization
• Proficient with Microsoft Office Suite or related software
• Maintain high ethical and moral standards
• Excellent verbal and written communication skills
• Excellent interpersonal and guest service skills
• Excellent organizational skills and attention to detail
• Strong analytical and critical thinking skills
• Excellent time management skills with a proven ability to prioritize, multitask and meet deadlines

EDUCATION, EXPERIENCE, CERTIFICATIONS, AND LICENSES:

• Bachelor’s degree in business, accounting, or related field and minimum of 5+ years of accounting/AP Operations experience preferred; 3+ years’ experience required
• High proficiency with Microsoft Office for Windows (Outlook, Word and Excel)
• Excellent interpersonal skills and the ability to adjust and interact with all levels of Ambassadors, Managers, and Members
• Good work ethic and strong communication skills
• Ability to manage multiple priorities and meet deadlines
• Ability to work at a high level with a highly efficient team
• Knowledge of/experience with Jonas Club Management software
• Nonprofit, club, hospitality, HOA, property, or member-based organization experience preferred

PHYSICAL REQUIREMENTS:

• Ability to lift 15 lbs.
• Ability to communicate effectively in a collaborative work environment utilizing various technologies such as telephone, computer, web, voice, teleconferencing, e-mail, etc.
• Flexibility to work outside the normal business workweek as needed in office environment.

WAGE, BENEFITS & PERKS:

• Wage: $37 - 43/hr (DOE)
• Medical, Dental, Vision, Life Insurance
• Dependent Care Flexible Spending Account
• 401K with up to 7% employer match
• Paid Time Off
• Annual Fitness Bonus
• 529 College Saving Account
• Club clinics (golf, tennis, and fitness)
• Meals (one per shift during season)
• Retail Spa and Golf shop discounts
• Eligibility for Ambassador of the Month
• End of Season Ambassador Celebration
• Ambassador Holiday Party
• Ambassador Wellness Fair
• Uniforms provided and laundered
• WorkTango Recognition Program