Immigration FOIA Legal Assistant

Job Description

Job Description

Our immigration law firm is seeking a FOIA Legal Assistant to manage Freedom of Information Act (FOIA) requests for the entire firm.This is a specialized position responsible for preparing, submitting, tracking, and reviewing FOIA requests from start to finish. The ideal candidate is highly organized, detail-oriented, and comfortable managing deadlines while ensuring every request is processed accurately and efficiently.Your work will play a critical role in helping attorneys obtain the records needed to evaluate and build immigration cases.What You'll DoFOIA ManagementPrepare and submit FOIA requests to USCIS, CBP, EOIR, ICE, and other government agencies.Ensure all requests are complete, accurate, and accompanied by the necessary supporting documentation.Monitor pending requests and follow up with agencies regarding status updates and delays.Maintain organized records and tracking systems for all firm FOIA requests.Manage deadlines and ensure timely follow-up on outstanding matters.Communicate with clients (in English and Spanish) regarding the status of their FOIA requests and any additional information or documentation needed.Records ReviewReview FOIA responses upon receipt to confirm all requested records have been provided.Identify incomplete or missing records and initiate additional follow-up when necessary.Organize and upload records into the firm's case management system.Prepare records for attorney review and schedule the appropriate attorney once records have been received and evaluated.Explain FOIA records and next steps to clients in both English and Spanish, ensuring clear understanding of how the information impacts their case.What We're Looking ForRequired QualificationsFluent in English and Spanish, with the ability to communicate clearly and professionally with clients regarding sensitive case matters.Exceptional attention to detail.Strong organizational and time-management skills.Ability to manage a large volume of requests and deadlines simultaneously.Excellent written and verbal communication skills.Proficiency with Microsoft Office and Adobe Acrobat.Ability to work independently and stay on top of multiple projects.This is an entry-level position. We provide full training on FOIA procedures and agency-specific processes.Preferred QualificationsExperience preparing and managing FOIA requests.Experience working in immigration law.Familiarity with USCIS, CBP, EOIR, and ICE processes.Experience using legal case management software.Why You'll Love Working HereMeaningful WorkYour efforts help provide attorneys with the information needed to advance our clients' immigration cases and make informed legal decisions.Collaborative TeamJoin a supportive team that values accountability, organization, and delivering excellent service to our clients.Stability & GrowthBe part of a growing immigration law firm where your work has a direct and measurable impact on case success.Benefits & PerksCompetitive compensation based on experiencePaid time off and paid holidaysHealth insurance options401(k) optionsSupportive and team-oriented work environmentReady to Apply?If you are highly organized, deadline-driven, and enjoy managing detailed processes from start to finish, we'd love to hear from you. Submit your resume today and become an important part of our immigration team.