Project Coordinator - Greater Chicago Area

This role is Hybrid. Candidates for this position should be located in the Greater Chicago area or Fort Washington, PA area.

The Project Coordinator’s primary responsibilities are to follow established protocols and procedures in supporting their assigned projects by evaluating and determining appropriate products, services and providing them for clients. This position works closely with Sr. Project Managers, Sales Operations and Business Development staff to research and manage options so that the best fit between client need and solution is always found. This position is responsible for matching the appropriate level of service and product to specific client profiles/budgets. The coordinator is responsible for delivering measurable results that achieve or exceed company objectives with respect to management of standard timelines, adherence to all established procedures, on demand reporting with respect to status of any specific project and related to delivery of products and services to RRG clients. The coordinator will oversee all aspects of the Production function from beginning to end and will be a key point of contact for members within other functions such as Sales Ops, Sales, Logistics, and Design Services.

Responsibilities:

• Lead Projects and adhere to RRG’s Production and Project Management processes (receipt of initial inquiries, review against criteria, ongoing liaison to sales team, coordination with design services (design, renderings, specs), planning, executing, controlling, and completing the work required to achieve a specific result per client expectations/P.O.)
• Evaluate inquiry, determine resources needed (art, manufacturing, sourcing)
• Select appropriate vendors for projects and complete client grid with best choice pricing
• Submit final sell pricing to BDM/SOM for review
• Issue purchase orders to approved suppliers
• Oversee and coordinate sample (enforce established sample protocols, inspect samples, inform changes and coordinate with vendors and sales team. Make arrangement with logistics team as needed to transport samples)
• Perform quick and value-added review of all new inquiries
• Create and manage the quote request /bid sheet OR Development Item Grid (document shared with vendors)
• Create and maintain all data within JD Edwards with accuracy and timeliness
• Initiate proactive communications as needed with BDM/SOM so that all are aware of significant changes or identified challenges and proposed solutions
• Manage overall project timeline to meet deadlines and proactively alert others
• Maintain client information and project filing system per established procedures
• Ensure required data integrity for all on demand reporting per established process (JD Edwards, coordination of price quotes, project timeline status, etc.)
• Maintain accurate and timely information flow (filing protocols and procedures within Box)
• Meet or exceed established dates for quote turnarounds
• Overall Project Timelines met or beaten for 95% of projects per year
• Risks effectively managed so that margin goals are met or exceeded on average
• Proactively shares and updates Sales Ops and Sales to manage all internal and external expectations

Requirements:

• High school diploma or equivalent required
• Bachelor’s degree highly preferred
• 1-3 years’ experience in project management or merchandising a plus or equivalent field
• Excellent interpersonal skills to interact with all parties involved with our business
• Word, Advanced Excel, PowerPoint, MS Project, Internet Research
• Basic Import Logistics working knowledge
• Attention to detail in a fast-paced environment; ability to multi-task and prioritize
• Ability to manage multiple projects simultaneously
• Track Milestones, follow up on action items, keep projects moving
• Escalate Risk, delays proactively
• Highly Organized
• Experience communicating with suppliers, manufacturers
• Ability to obtain quotes, compare options, negotiate
• Accountability
• Work independently while maintaining full accountability for achieving business objectives and delivering measurable results
• Demonstrates a high level of self‑motivation and a strong commitment to teamwork, consistently operating with a keen sense of urgency to drive results and support organizational goals.
• Occasional travel (approximately 3-5%) to attend trade shows or suppliers

Compensation: Salary Range $60K - $70K annual depending upon education and experience, with up to a 10% bonus opportunity.

The perks of being a Bunzl team member don’t stop being part of a great team or being valued as our #1 asset. We offer a full range of benefits to help our employees take care of themselves and their families today, tomorrow and for the future.

• Medical, Dental & Vision Benefits first of the month following 30 days
• Flex Care and Health Care Spending Account
• Life Insurance
• Paid Time Off - Vacation, Sick, Holidays and Personal Time
• 401K with generous company match
• Tuition Reimbursement program

Bunzl North America is a global leader in the Cleaning & Hygiene, Food Processing, Grocery, Health Care, Non‑Food Retail, and Safety industries. We have grown both organically and through acquisitions to exceed $10 billion in sales. Headquartered in St. Louis, Missouri, Bunzl operates more than 100 warehouses and serves all 50 states, Puerto Rico, Canada, and parts of the Caribbean and Mexico. With more than 10,000 team members and over 400,000 supplies, Bunzl is recognized as a leading supplier across North America—and proudly certified as a Great Place to Work® . At Bunzl, you’ll find Unlimited Potential… Your Career - - Our Future!

Bunzl Distribution has a tradition of commitment to equal employment opportunity. It is the established policy to attract and retain the best qualified people without regard to race, color, religion, national origin, sex/gender (including pregnancy), sexual orientation, age, disability or veteran status as provided by law.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.