Office Manager

Investigative Division Computer Services Unit Position

This position will be assigned to the Investigative Division Computer Services Unit located in Decatur, Georgia. This is a sensitive government position. The GBI follows the Federal statute regarding illegal drug use and is a drug-free workplace. Although some states have legalized recreational drug use, applicants who currently use illegal drugs or controlled substances will be subject to disqualification from employment with the GBI. Employment for the selected candidate(s) is contingent upon the successful completion of a GBI background investigation including criminal, credit and driver's history checks, polygraph examination, fingerprinting and drug screening.

Job Duties

Duties and responsibilities: Under general supervision in a non-sworn position, performs administrative and investigative support duties for the Investigative Division Computer Services Unit in Decatur, Georgia. Administrative duties include maintaining all administrative office files, serving as records management coordinator for the work unit, asset inventory, leave grid/timekeeping and generating various types of agent and activity reports. Incumbent will open and close the office at the designated established times. In addition, the incumbent performs a variety of purchasing functions that includes ordering supplies, invoice preparation, and processing payments utilizing the Agency's financial system. Investigative support duties include initiating inquiries on computerized criminal history record information and providing written intelligence data from these inquiries.

Essential job functions:

• Open and close office daily during normal business hours.
• Administer day-to-day office operations.
• Process invoices and payments for office staff.
• Perform typing and dictation for office staff.
• Maintain leave grid/timekeeping for staff.
• Utilize case management system.
• Responsible for assisting with asset inventory management in accordance with policy.
• Manage the office purchasing card, including purchasing supplies, maintaining accurate records of transactions, receipts and adhering to purchasing card policies and procedures.
• Involves sedentary work mainly.

Core competencies:

• Good time management skills.
• Ability to perform office coordinator functions and customer service-related tasks.
• Strong verbal and written communication skills.
• Essential knowledge of operating office equipment to include but not limited to computers, copier, fax machines, scanners, answering telephone, and filing.
• Established experience in using Microsoft Office Suite software such as Word, Excel, PowerPoint and Outlook.

Physical requirements: The incumbent will occasionally be required to stand; walk; reach with hands and arms; stoop and kneel. Occasionally light lifting/or moving boxes or supplies may be required.

Work environment: Shared office space with other administrative professionals. This position may require some travel and operating a state vehicle. A valid Georgia driver's license is required.

Qualifications

Minimum qualifications: Associate's degree from an accredited college AND one year of related experience. OR Three years of related experience. Preferred qualifications: In addition to the minimum qualifications, preference will be given to applicants which meet the following: Current GBI employees. Previous applicants are still under consideration and DO NOT need to re-apply. Vacancy open to all qualified applicants!

Supplemental Information

The GBI reserves the right to close this job announcement once a qualified applicant pool has been identified. Due to the volume of applications we receive, we are unable to provide information on application status by phone or by e-mail. All qualified applicants will be considered but may not necessarily receive an interview. Applicants who are not selected for an interview will not receive notification. The GBI follows the Federal statute regarding illegal drug use and is a drug-free workplace. Although some states have legalized recreational drug use, applicants who currently use illegal drugs or controlled substances will be subject to disqualification from employment with the GBI. Applicants must present a professional image during all phases of the GBI hiring process, to include when interviewing, either in-person or virtually. The attire and appearance of applicants interviewing must be what is generally accepted as both professional and appropriate for a business work environment. Foreign education: Applicants who have completed part or all of their education outside the U.S. must have their foreign education evaluated by an accredited organization to ensure that the foreign education is equivalent to education received in accredited educational institutions in the U.S. This evaluation must be a course-by-course evaluation that includes each completed course/subject and the U.S. credit equivalent. Applicants must submit (2) copies of the credential evaluations to the address noted above by the deadline. For a listing of services that can perform this evaluation, see the National Association of Credential Evaluation Services website at The GBI is internationally accredited by the Commission on Accreditation for Law Enforcement Agencies (CALEA) and the National Association of Medical Examiners (NAME). Due to budget constraints, the GBI is unable to sponsor or take over sponsorship of an employment visa. Please contact GBI Office of Human Resources at View phone number on click.appcast.io or View email address on click.appcast.io if reasonable accommodation is needed in the application and/or interview process. The GBI is an equal opportunity employer.