Project Coordinator
FMGI
Project Coordinator
San Ant - San Antonio, TX 78215
Description
Project Coordinators own the order placement of all projects as well as handling all back-office activity for the Sales Support department. The coordinator's primary responsibility is supporting Sales Coordinators to place orders and manage all post-order project-related tasks, such as: placing orders, coordinating service work (warranty), factory interface, handling questions/issues regarding lead times and ship dates, and order close-out. Project Coordinators are responsible for the entire sales order fulfillment process, including management of customer orders from order entry through pre-installation, providing support to sales personnel, and accurate/timely service to customers.
Responsibilities and Duties
Order Preparation
- Reviews and proofs order for basic information (ship to, bill to, contract number, etc.), accuracy and completeness
- Submits orders through ERP system and sends purchase orders to manufacturer partners.
Sales Order Management
- Disperses order information to appropriate internal and external personnel (sales staff, operations, customer, etc.)
- Checks acknowledgments against order; resolves discrepancies with factory and/or original Sales Coordinator.
- Maintains master sales order and work order files, ensuring the file is complete and up to date.
- Interfaces with factory on order status, current lead times, reservation of manufacturing for future/project orders, specials requirements, C.O.M. requirements, etc.
Installation/Delivery Folders
- Prepares installation/delivery packet for operations (install drawings, delivery tickets, etc.)
On-going
- Participate in team meetings as scheduled.
- Communicates with customers regarding order status, punch list resolution, and the scheduling of orders for delivery/installation when Project Manager is not assigned. Including providing clarifications and answers for customer's questions regarding order issues, as needed.
- Manage warranty claims with vendor partners submitted by the PM Team and/or customers.
Other duties as assigned.
Qualifications
Qualifications and Skills:
- Required skills
- 3 to 5 years of experience in customer service-related field
- Microsoft Office Suite
- Exceptional customer service skills & multi-tasking abilities
- Work in fast-paced environment
- Build strong relationships with internal team (such as sales, design & project management)
- Detail-oriented
- Ability to organize and prioritize workloads
- Communicate effectively across multiple departments
- Preferred skills
- Moderate to a high level of product knowledge
- Moderate to high-level expertise in vendor/customer discounting
- Moderate to a high level of independence able to work with minimal supervision
- Khameleon (Business System)
- Project Spec (product specification software)
- PlanGrid
- Adobe Acrobat
Vacancy posted 6 days ago
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