Administrative Assistant - Horizons - FT Days

Administrative Assistant - Horizons - FT Days

The Administrative Assistant provides administrative and office support for the executive team. This individual supports the daily workflow by scheduling appointments, screening calls, attending meetings and taking meeting minutes, filing and maintain office records, and performing all necessary clerical duties.

Essential Responsibilities:

• Complete a variety of administrative duties for the executive team including: managing calendar for appointment booking; scheduling travel plans; preparing specific reports.
• Make appointments, arrange for meetings, prepare agendas, reserve and prepares rooms/facilities, coordinate travel schedules and reservations, and record meeting minutes.
• Answer and screen calls, arrange conference calls and webinars, prepare memos, emails, and letters as requested.
• Assist in event planning and implementation, ensuring appropriate support is in place. Participate in on-site event support as needed.
• Assist leaders in the organization/entity as directed
• Organize and maintain file system, filing correspondence and other records.
• Assist with expense reports and check requests as needed.
• Act in accordance with the established mission, vision, and values.
• Abide by the Health Insurance Portability and Accountability privacy and security regulations regarding all aspects of Protected Health Information (PHI).
• Maintain effective communication and professional working relationships with patients/clients and their representatives, team members, contractors, physicians, peers, outside agencies, and the public.

General Responsibilities:

• Perform other duties as assigned.

People Management Responsibilities:

Does this position have people management responsibilities?

Yes No

"Yes" indicates that this position entails overseeing and guiding team members, encompassing employment decisions and/or suggestions, as well as conducting formal performance assessments.

"No" indicates that this position does not involve managing team members.

Minimum Qualifications :

• High School diploma
• Three years' experience in general office or secretarial work.

Preferred Qualifications:

• Some college or business school administrative assistant courses.
• Previous work as an Administrative Assistant.

Knowledge, Skills, and Abilities :

• Self-starter.
• Ability to work independently and as a member of a team.
• Professional level of oral and written communication skills.
• High level of accuracy in all tasks.
• Strong keyboarding skills, filing, data processing and general office work.
• Proficient with MS Office (Power Point, Excel & Word)

Physical Requirements:

• With or without accommodation. Sedentary Work: Occasionally exerting up to 10 lbs - frequently exerting up to 5 lbs. Less than 10% of the day may be standing or walking.

We provide equal employment opportunities

Hutchinson Regional Healthcare System does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity or expression, marital status, veteran status, or any other status protected by applicable law. It is our policy to provide equal employment opportunities to all qualified individuals and to prohibit discrimination and harassment of any kind.

We participate in E-Verify

We will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States. If E-Verify cannot confirm that you are authorized to work, we are required to give you written instructions and an opportunity to contact the Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before we can take any action against you, including terminating your employment. We will only use E-Verify once you have accepted a job offer and completed form I-9.