Administrative Assistant

Administrative Assistant

PrideStaff Financial is looking for a highly organized and detail-oriented Administrative Assistant to manage the daily business functions. This role entails inventory control, international logistics, and general office management. The ideal candidate is a proactive problem-solver who can navigate Oracle and Microsoft Office with ease and maintain seamless communication with international partners.

Responsibilities

• Monitor stock, enter requisitions/POs, and update Min/Max levels.
• Oversee supply levels for the office, warehouse, and shop.
• Coordinate with the company on new items and resolve any receipt discrepancies.
• Accurately enter invoices, inventory adjustments, and new vendor/customer profiles.
• Coordinate with brokers and forwarders to manage incoming global shipments.
• Ensure compliance with international shipping and customs regulations.
• Create FedEx/UPS labels and manage all packing slips.
• Manage service contracts, renewals, and on-site provider visits.
• Arrange visitor travel and handle general administrative tasks as needed.

Qualifications

• Previous background in purchasing and international shipping/customs.
• Must understand the basics of accounting (GL Accounts, Fixed / Variable Costs, Accounts Receivable and Accounts Payable)
• Proficiency in Oracle (preferred) and Microsoft Office.
• Strong attention to detail, organization, and independent time management.
• Ability to work professionally with vendors and international partners.
• Must have reliable transportation and a flexible "can-do" attitude toward changing tasks.

PrideStaff Financial is an equal opportunity employer.

Compensation / Pay Rate (Up to): $22.00 - $25.00 Per Hour