Leaves Administrator

Job Description

Job Description

We are looking for a Leaves Administrator to support employees through leave-related processes within a manufacturing environment in Hilmar, California. This Long-term Contract position focuses on coordinating leave activity, maintaining accurate records, and providing responsive assistance to employees with timekeeping and documentation needs. The ideal candidate brings strong HR coordination experience, careful attention to detail, and a service-oriented approach to employee support.

Responsibilities:
• Monitor leave-related reports from external partners to identify new employee leave activity and take appropriate follow-up action.
• Guide employees through leave procedures by answering questions, explaining next steps, and providing dependable day-to-day administrative support.
• Contact employees with approved leave requests to obtain medical certifications, release forms, and other required documentation within expected timelines.
• Review available sick leave and vacation balances with employees and document their choices regarding the use of accrued paid time off while away from work.
• Record leave status updates and paid time entries accurately in the timekeeping system to ensure payroll-related information remains current.
• Maintain consistent outreach with employees who have not responded, documenting communication efforts and organizing supporting records thoroughly.
• Request return-to-work documentation in advance of scheduled return dates and help prepare for a smooth transition back to work.
• Support related timekeeping administration tasks, including data entry, record maintenance, and coordination with the broader leave support team.
• Provide high-quality employee assistance throughout the leave process and escalate complex policy or compliance questions to specialized leave resources when needed.

• 2+ years of experience in HR coordination, leave administration, or a related human resources support role.

• Working knowledge of employee leave processes, documentation tracking, and timekeeping administration.

• Experience using HRIS platforms and timekeeping software to enter, update, and maintain employee records accurately.

• Strong communication skills with the ability to follow up professionally and support employees with clarity and empathy.

• Detail-oriented approach to handling confidential information, recordkeeping, and compliance-related documentation.

• Ability to manage multiple cases and deadlines in a fast-paced manufacturing or operations-driven environment.

• Familiarity with HR administration activities such as onboarding, employee support, background checks, or related coordination tasks.

• Proficiency in maintaining organized documentation and delivering reliable customer service throughout employee interactions.

Please contact Robert Half at View phone number on ziprecruiter.com for immediate consideration.