Executive Assistant

POSITION SUMMARY : This multifaceted role combines responsibilities of an Executive Assistant, Office Manager, and Marketing Lead, requiring exceptional organizational skills, creative vision, and a passion for delivering outstanding experiences for employees, clients, and stakeholders. The EA will work closely with the CEO and leadership team to ensure seamless operations, a welcoming office environment, and a cohesive brand strategy that reflects BYLD’s innovative approach to construction technology. This is an in-office position.

PRIMARY JOB RESPONSIBILTIES : This professional act as a strategic extension of executive leadership, managing day-to-day operations and ensuring seamless execution of priorities, oversee office hospitality, as well as shape and elevate the company’s brand presence.

JOB DUTIES:  

• Executive Throughput & Prioritization
• Information Governance

• Operational Reliability
• Internal Communication Cadence
• Workplace Brand Identity & Operations
• Hospitality & Cultural Engagement
• Facility Maintenance & Vendor Management
• Multi-Channel Content Strategy & Execution
• Brand Identity & Creative Collaboration
• Merchandise Lifecycle & Vendor Management

JOB RESPONSIBILITIES:
Executive Assistant Duties:

• Schedule and coordinate meetings, appointments, and conference calls across multiple time zones and stakeholders, ensuring optimal time management and preparation.
• Manage CEO calendar and email communications, including scheduling, invites, confirmations, and inbox prioritization, drafting responses, flagging critical items, and ensuring all engagements are accurate, timely, and actioned appropriately.
• Arrange domestic and international travel plans across Leadership, including flights, lodging, car rentals, and itineraries, with attention to cost efficiency and comfort, handling last-minute changes quickly and efficiently.
• Handle occasional personal tasks, appointments, reservations, and errands for the CEO as needed, maintaining discretion and professionalism.
• Prepare and organize documents, presentations, food & beverage, and reports for executive/Leadership meetings and stakeholder engagements.
• Support data entry and CRM updates.
• Coordinate and facilitate notary services as needed, including preparing documents, ensuring proper execution, and liaising with internal teams or external providers.
• Lead and execute special projects as needed, often cross-functional in scope.
• Assist with expense tracking and receipt management for multiple team members.
• Coordinate Quarterly BYLD Board and BYLD Team meeting logistics including scheduling, calendar holds, location/virtual setup, and attendee communication.
• Maintain organized records of Board documents, minutes, and historical materials for easy access and reference.
• Capture clear Weekly / Monthly Leadership meeting notes and action items and track follow-ups to ensure completion.
• Support internal communication cadence by coordinating updates, reminders, and key announcements across the team.
• Represent executives in select meetings, capture key insights, and provide clear, actionable summaries.

Office Management Duties:

• • Oversee daily office operations, ensuring a clean, organized, and professional workspace that reflects BYLD’s brand identity.
  • Manage office scheduling, including coordinating events and visitor logistics.
  • Maintain office aesthetics, including plant care, furnishings, artwork, decor, music, and scent to create an inviting and innovative environment.
  • Ensure exceptional customer and employee hospitality by curating music, snacks, coffee, drinks, occasional flowers, and holiday décor, to enhance the office experience and team culture and team building.
  • Oversee cleaning schedules and coordinate with vendors to maintain a pristine office and warehouse spaces.
  • Manage digital signage and graphics to promote company updates, events, or brand messaging within the office and warehouses.

Marketing & Brand Experience Duties:

• • Develop and execute eBlast campaigns to engage clients, partners, and stakeholders, ensuring consistent messaging and high open rates.
  • Collaborate with third-party graphic designers to produce visually compelling marketing materials, ensuring alignment with BYLD’s brand standards.
  • Manage and schedule regular LinkedIn posts to enhance brand visibility, showcase thought leadership and highlight company achievements.
  • Coordinate photo and video shoots for construction projects across the country, capturing high-quality content for marketing and promotional use.
  • Oversee website updates, ensuring content is current, and user-friendly.
  • Monitor and analyze marketing campaign performance, providing reports and recommendations to optimize reach and impact.
  • Prepare materials, presentations, and briefing documents for internal and external meetings.
  • Coordinate the design, production, and ordering of branded materials (apparel, signage, marketing collateral) in alignment with brand standards.
  • Manage branding vendor communication, quotes, timelines, and order tracking to ensure accurate and timely delivery.
  • Maintain inventory of branded items and proactively reorder as needed to support team, events, and client needs.

ESSENTIAL DUTIES:

• Systems Architecture & Process Documentation
• Agile Deadline & Priority Management
• Strategic Resource & Workload Optimization
• Human Capital Analytics & Lifecycle Metrics
• Cross-Functional Leadership Collaboration
• Autonomous Decision-Making & Accountability
• Critical Self-Review & Analytical Problem-Solving
• Regulatory Compliance & Policy Governance

QUALIFICATIONS:

• Bachelor’s degree in Marketing, Business Administration, Communications, or a related field.
• 5+ years of experience in executive assistance, office management, or marketing, preferably in a technology or construction-related industry.
• Exceptional organizational and multitasking skills, with the ability to prioritize and manage competing demands.
• Strong creative vision and experience managing brand identity, marketing campaigns, and visual content creation.
• Proficiency in tools like Microsoft Office, email marketing platforms (e.g., Mailchimp), and social media management tools.
• Experience coordinating travel, events, and office logistics with a focus on hospitality and professionalism.
• Excellent communication skills, both written and verbal, with a knack for crafting compelling brand narratives.
• Ability to work independently and collaboratively in a fast-paced, innovative environment.
• Passion for construction technology and a commitment to representing BYLD’s mission and values.

TECHNICAL STACK:

• Executive Scheduling & Time Architecture (Outlook and Gmail)
• High-Stakes Communication & Meeting Intelligence (Teams and Attio)
• Logistics, Travel & Expense Reporting platforms (Expensify, Concur, Ramp) preferred
• Omnichannel Marketing & Brand Governance (Moo, Vistaprint, Canva, Mailchimp, Inspire, DTLA Print, Yeti, GME Supply, etc.)
• Project Orchestration & Information Systems (DocuSign, Teams To Do List and Teams Planner, Attio, Miro)

COMPENSATION PACKAGE:

• Annual Salary (commensurate with experience) : $70,000 - $90,000
• Competitive Benefits package: Medical, Dental, and Vision insurance coverages
• 401(k) retirement savings program
• PTO program for optimal work-life balance
• Employee Reimbursables

No visa sponsorship available. Candidates must be eligible to work in the United States. Please note that relocation assistance is not provided for this position. Candidates must be local to the Denver, CO area or willing to relocate at their own expense.

ABOUT BYLD:
BYLD is a construction technology company that provides software and hardware solutions for the design and construction industry. BYLD’s goal is to provide a more efficient and cost-effective framing solution for cold-formed, steel multi-unit structures. BYLD operates in a dynamic environment and strives to support a culture that is collaborative, innovative, and creative. BYLD also offers a flexible work environment.