Substitute Secretary

Job Opportunity With Berks County Intermediate Unit

Are you looking for a career that would make a difference in the lives of children and families in Berks County? The Berks County Intermediate Unit (BCIU) is seeking dedicated and passionate individuals to make an impact on the 70,000+ students and their families in Berks County. If you have the heart to serve, we encourage you to explore career opportunities with the BCIU!

Summary of Position: The Secretary assists ECSS administrative team members to execute responsibilities by efficiently and competently fulfilling designated performance responsibilities to advance program and BCIU operations.

Job Responsibilities:

• Provide secretarial support for the daily operations of the Office of ECSS, including, but not limited to, coordinating, organizing, and maintaining daily staff schedules for program staff as requested; scheduling appointments; scheduling and coordinating travel arrangements; scheduling and coordinating the employee hiring process; serving as receptionist for the program/office; organizing incoming and outgoing correspondence; maintaining an efficient and effective filing system; maintaining an inventory of office supplies; ensuring the appropriate maintenance of office equipment, etc.
• Receive, screen, and direct incoming telephone calls to appropriate individuals as well as handle routine inquiries to ensure an efficient, effective, and customer-friendly operation.
• Process, maintain, and disseminate personnel-related information, such as, staff attendance, time sheets, logs, calendars, professional development activities, schedules, etc. for program staff members.

Qualifications:

• High school diploma or equivalent required with three (3) years clerical/secretarial or related experience preferred.
• High degree of competence in all phases of secretarial skills and techniques.
• Proficiency in basic computer application skills.
• Ability to operate various pieces of office equipment.
• Ability to monitor budgets.
• Ability to work independently without direct supervision.
• Strong verbal, written, and interpersonal skills.
• Ability to handle multiple tasks/projects concurrently and to organize and prioritize work to meet all deadlines.
• Ability to effectively interact with co-workers, vendors, and the public.
• Ability to understand the need for and maintain confidentiality.
• Bilingual skills required (English/Spanish) within offices where this support is needed to serve the BCIU community.

Schedule: On call as needed Salary: $16.25/hour