Receptionist

Job Description

Job Description

The front desk receptionist performs routine clerical, secretarial, and administrative work in answering telephones, receiving the public, providing customer assistance, data processing, and record-keeping.

The ideal candidate will have a minimum of a high school diploma and some general office experience. Experience with filing in a legal environment and knowledge of legal documents a plus. Proficiency with Microsoft Office software, the ability to multi- task and meet deadlines in a fast-paced environment, reliability and flexibility, and excellent verbal and written communication skills are essential to this position. This is a full-time, Monday through Friday position, offering 40 hours of work per week. Preferably 8:00 AM to 5:00 PM with a one-hour lunch break.

Essential Duties and Responsibilities:

• Answer the central telephone system and direct calls accordingly; notify HR, management and supervisors when employees call in sick or late; serve as a backup receptionist for other office.
• Greet all visitors and make appropriate announcements via intercom system as necessary; accept service and deliveries from vendors.
• Create and maintain the monthly office calendar and phone lists under the supervision and direction of the HR/Office Manager. Distribute completed and approved materials to all employees.
• Clean, stock, and maintain the kitchen on a daily basis.
• Prepare outgoing mail and faxes; sort, scan, name and distribute incoming mail and faxes.
• Maintain the parking validation supplies and issue parking validations as instructed by management.
• Filing legal documents.
• Provide administrative assistance to legal secretaries under the supervision and direction of the Lead File Clerk by monitoring individual file/scan/copy bins and complying with tasks as described in a timely manner; copy medical records as directed.
• Maintain conference room calendar; setup and cleanup the conference room for all depositions or meetings.
• Maintain the Firm library by adding inserts and placing labels on outdated or duplicated materials; organize and maintain the shelves and incoming library materials.
• Other duties as assigned.

Required Education/Experience:

• Graduation from high school/GED equivalent or any equivalent combination of education and relevant experience.
• Demonstrated knowledge of general office practices such as typing and filing. Strong communication, organization, and people skills.