Human Resources Assistant

The Human Resources Assistant provides administrative and operational support for human resources programs and processes. This position assists with employee records administration, employment transactions, onboarding activities, HR compliance documentation, leave administration, and other human resources functions while maintaining a high level of confidentiality, accuracy, and customer service. The Human Resources Assistant serves as a resource for employees and managers by supporting the efficient execution of HR processes and ensuring accurate employee information is maintained.

Responsibilities

• Assists with the administration of human resources processes while maintaining confidentiality, accuracy, and timeliness
• Supports employee lifecycle activities including hiring, onboarding, transfers, promotions, compensation changes, and separations
• Prepares employment-related documentation including offer letters, transfer letters, promotion letters, and other personnel action communications
• Processes employment transactions and maintains accurate employee records within the Human Resources Information System (HRIS)
• Maintains personnel files and employee records in accordance with company policies, records retention requirements, and applicable regulations
• Assists employees and managers by responding to routine human resources inquiries and requests
• Supports the administration and communication of company policies, procedures, and employment practices
• Maintains employee information including compensation records, benefits information, performance documentation, and employment status changes
• Assists with leave of absence administration, accommodation processes, and short-term disability documentation
• Supports employee relations processes by preparing documentation and assisting with administrative follow-up activities
• Assists with pre-employment screening activities, employment verifications, and drug testing programs
• Coordinates random drug screening activities and tracks compliance-related requirements
• Prepares, files, and maintains workplace injury, accident, and workers' compensation documentation
• Performs data entry, document scanning, filing, record maintenance, and document management activities
• Assists with records retention activities, file maintenance, and secure document destruction in accordance with company requirements
• Generates reports and compiles employee data to support human resources operations and business needs
• Supports HR projects, audits, compliance initiatives, and continuous improvement activities
• Maintains confidentiality of employee, company, and business information
• Performs other duties and special projects as assigned

Required Qualifications

• 2 years of related experience
• High school diploma or GED required
  • BA/BS in Business, Communications, Marketing or similar preferred
• If driving for, or on behalf of, any ECS subsidiary, a valid driver's license is required
• Knowledge of general human resources administration practices and procedures
• Ability to maintain strict confidentiality and appropriately handle sensitive employee information
• Knowledge of personnel recordkeeping and document management practices
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and meet established deadlines
• Effective verbal and written communication skills
• Strong customer service and interpersonal skills
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
• Ability to learn and utilize Human Resources Information Systems (HRIS) and related business applications
• Ability to accurately process, maintain, and review employee information and documentation
• Ability to interpret and apply established policies, procedures, and guidelines
• Ability to work independently while collaborating effectively with employees, managers, and HR team members
• Strong problem-solving skills and sound judgment
• Ability to maintain professionalism and discretion in sensitive situations
• Dependable work habits and commitment to accuracy and quality

Military Qualifications

• The following US Military ranks will qualify for this position IF they also meet the education, certification, and licenses requirements from the above section titled "Required Qualifications":
• E-4

The expected pay range for this role and location is $24-$28/hour. The final agreed-upon compensation will be determined based on specific location and other individual qualifications.

ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and building science + infrastructure consulting services. We are employee-owned with more than 3,200 employees in 125 offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering News-Record's Top 500 Design Firms (April 2026), #148 in Engineering News-Record's Top 200 Environmental Firms (October 2025) and #38 in Zweig Group's Hot Firm List (June 2026). For additional information about ECS, visit:

ECS is an Equal Opportunity Employer. To learn more, clickhere.