Billing Specialist/Invoice Clerk

Job Description

Job Description

We are seeking a detail-oriented and organized Billing Clerk to support our billing and accounting operations in Kent, Washington. As a leader in automotive performance tools, we rely on accurate and efficient financial processes to support our growing business. The Billing Clerk plays a key role in ensuring the timely and accurate processing of invoices, maintaining billing records, and resolving discrepancies. The ideal candidate will possess strong attention to detail, excellent organizational skills, and the ability to work effectively in a fast-paced environment while collaborating with customers and internal teams to deliver exceptional service and operational excellence. If you are looking to break into accounting to gain hands-on experience, apply now!

Qualifications:

Bachelor's degree in accounting finance, economics, or other related field of study

1+ year of experience in customer service, data entry, or administrative duties

Basic experience with Excel functions

Job Description

This onsite Billing Specialist / Invoicing Clerk role focuses on accurately converting customer orders and shipments into invoices, processing high-volume billing transactions, and entering credit memos in a structured, system-driven environment. You will work closely with the accounting team to ensure precise and timely invoicing, support documentation, and customer billing, while maintaining a strong emphasis on detail, accuracy, and consistency.

Responsibilities

• Convert orders and shipments created by the Order Entry Department into accurate invoices using the billing system.
• Process a high volume of invoices, averaging approximately 400–500 invoices per day.
• Review and analyze invoices, with an average of 200–250 invoices daily requiring additional information such as tracking numbers or other details.
• Prepare, mail, and email invoices to customers in a timely and accurate manner.
• Scan and upload supporting documentation into the billing system to maintain complete and organized records.
• Enter credit memos into the system using information provided on hard copy forms, ensuring accuracy and completeness.
• Manage varying volumes of credit memos, including heavier periods toward month-end with approximately 50–75 credit memos per day.
• Perform invoice reconciliation, including matching invoices to purchase orders and resolving discrepancies as needed.
• Support customer and shipping billing activities, ensuring correct billing information and adherence to established procedures.
• Use Microsoft Excel and billing systems to track, verify, and update invoice and credit memo data.
• Monitor and address recurring areas of concern in daily billing processes, maintaining consistent quality and accuracy.
• Collaborate with the accounting team and other departments to resolve billing issues and ensure smooth order-to-invoice workflows.
• Maintain a high level of attention to detail and accuracy in all data entry and documentation tasks.

This is a Contract position based out of Kent, WA.

The pay range for this position is $25.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Kent,WA.

This position is anticipated to close on Aug 7, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.