Program Coordinator

About the Job This Graduate Program Coordinator (GPC) position provides primarysupport for the Water Resources Science Graduate Program as well as supporting Swenson College-wide graduate program initiatives through close collaboration with DGSs, faculty, and graduate students. In addition to work supporting WRS, the SCSE GPC will focus on financial and budgetary management for SCSE graduate programs as well as the undergraduate Swenson College Active and Innovative Learning (SAIL) program. The schedule is typically Monday-Friday: 8:00am-4:30pm. This 100% position reports to the Swenson Graduate Division Director. The application review will begin on 09/02/2026. Please note, this position is not eligible for H-1B or GreenCard sponsorship. This position does not offer a STEM OPT training program. Program Administrative Support for WRS (50%) Work independently within University systems such as Slate,PeopleSoft Campus Solutions, WorkflowGen, MyU, Coursedog, andReporting Center. Manage graduate program faculty membership and votingprocesses, including reviews, appointments, and curriculum/policyupdates. Assist DGSs with cyclical program reviews, including 7-yearexternal reviews and 4-year faculty membership reviews. Work with DGS and appropriate department heads to helpcoordinate program course scheduling. Provide administrative support for faculty committees andprogram meetings, including preparing agendas and recordingminutes. Coordinate, track, and submit fellowship nominations forUniversity, college, and program awards. Oversee international financial packages with the assistance ofthe International Student and Scholar Service (ISSS) department andensure I-20 guidelines are met. Develop effective communication strategies to provide continuedsupport and oversight for students and program faculty acrosscampuses. Plan and coordinate graduate program events and assist withcollege-level events such as commencement. Assist with special projects and activities as assigned, incollaboration with faculty, staff colleagues, and collegeadministration. Manage degree plan approval process, add transfer coursework,and process exceptions in University systems. Manage graduate application submissions, routing, committeereview, and admission processes. Support faculty and admissions committees involved in finaladmission decisions and pre- and post-admission recruiting. Maintain student records, monitor milestones, and trackprogress in University systems to assist with timely degreecompletion and compliance with program requirements. Budgeting and Financial Oversight (35%) Graduate programs financial oversight: Assist DGSs with preparing the yearly program budget; monitorand reconcile program accounts on a regular basis. Handle scholarships and expense reimbursements for students andprogram activities and forecast future expenditures. Track changes to student funding, coordinate with departmentalstaff, and administer program and University travel awards. Undergraduate Swenson Active and Innovative Learning programfinancial oversight: Coordinate with the Finance office, including monthly meetings,to assign budget numbers and track expenditures for individualfaculty awards. Notify faculty of upcoming spending deadlines and assistFinance in sweeping awards that have passed the spendingdeadline Collegiate Support and Service (15%) Attend regular SCSE and GPC Network meetings and workgroups toshare information and maintain awareness of college and graduateschool updates, including regular communication with GPC colleagueson the Twin Cities campus Update and maintain graduate program websites and otheroutward-facing materials for Swenson graduate programs Represent collegiate graduate programs at recruitmentevents. Maintain regular contact with students through advertised openoffice hours to ensure students are well supported andadvised. Work with other SCSE GPCs and the Graduate Division Director onthe updating and streamlining of graduate administrative policies,procedures, and processes. Work with other SCSE GPCs and the Graduate Division Director ontasks related to recruiting, retention, and support of graduatestudents. Other duties as assigned that are necessary for the continuedsuccess of SCSE graduate programs. Qualifications Required Qualifications: BA/BS degree, or a combination of education and relevant workexperience to equal at least four years. About the Department Swenson College includes all the “STEM” disciplines (science,technology, engineering, math) at UMD. The science departments include: Biology Chemistry & Biochemistry Earth & Environmental Sciences Mathematics & Statistics Physics & Astronomy The engineering departments include: Chemical Engineering Civil Engineering Computer Science Electrical Engineering Mechanical & Industrial Engineering We are the home of the: Large Lakes Observatory Iron Range Engineering Program Integrated Biosciences graduate program Water Resources Science graduate program Advanced Materials Center Air Force ROTC Aerospace Studies program We also have close affiliations with the Natural Resources ResearchInstitute (NRRI) and the Minnesota Sea Grant program. With more than 3,200 undergraduate and 200 graduate students,Swenson College is the largest college at UMD and the third largestin the University of Minnesota system. Pay and Benefits Pay Range: $ 20.49 - $27.14 ; depending oneducation/qualifications/experience Time Appointment: 100% Appointment Position Type: Civil-Service & Non-Faculty LaborRepresented Staff Please visit the Office of Human Resources website for moreinformation regarding benefit eligibility. The University offers a comprehensive benefits package thatincludes: Competitive wages, paid holidays, and generous time off Continuous learning opportunities through professional trainingand degree-seeking programs supported by the Regents Tuition BenefitProgram Low-cost medical, dental, and pharmacy plans Healthcare and dependent care flexible spending accounts University HSA contributions Disability and employer-paid life insurance Employee wellbeing program Excellent retirement plans with employer contribution Public Service Loan Forgiveness (PSLF) opportunity Financial counseling services Employee Assistance Program with eight sessions of counselingat no cost While our salary ranges provide a framework, it is important tonote that most of the time, the initial pay may not reach the maximum of the range. Thisapproach ensures that compensation reflects the value and unique contributions ofeach candidate while maintaining equity within our organization. As part of ourcommitment to fair and equitable compensation, please be aware that the salary offered toincoming candidates will be based on their individual credentials and experience. Diversity The University recognizes and values the importance of diversityand inclusion in enriching the employment experience of itsemployees and in supporting the academic mission. The University iscommitted to attracting and retaining employees with varyingidentities and backgrounds. The University of Minnesota provides equal access to andopportunity in its programs, facilities, and employment withoutregard to race, color, creed, religion, national origin, gender,age, marital status, disability, public assistance status, veteranstatus, sexual orientation, gender identity, or gender expression. Employment Requirements Any offer of employment is contingent upon the successfulcompletion of a background check. Our presumption is thatprospective employees are eligible to work here. Criminalconvictions do not automatically disqualify finalists fromemployment. About University of Minnesota University of Minnesota, Duluth (UMD) The University of Minnesota, Duluth (UMD) consistently ranks amongthe top Midwestern, regional universities in U.S. News and WorldReport's "America's Best Colleges" issue. Overlooking Lake Superior, UMD provides an alternative to bothlarge research and small liberal arts environments and attractsstudents looking for a personalized learning experience on amedium-sized campus of a major university. A firm liberal artsfoundation anchors a variety of traditional degree programs, aswell as professional and graduate students that draw on UMD's manyresearch institutes and labs. At the University of Minnesota, we are proud to be recognized byForbes as a Best Employer for Company Culture (2026), Best Employerfor Women (2023, 2025, 2026), and Best Employer by State(2022-2026). In 2026, we also received Culture Excellence &Industry Awards recognition for employee appreciation and work-lifeflexibility. #J-18808-Ljbffr