Professional Administrative Analyst-Procurement Administration & Strategic Sourcing

Compensation
$63,310.01 - $114,795.41
(Based on Experience)

Summary
Provide comprehensive administrative and operational support to the Managers of Procurement, ensuring efficient coordination, documentation, and process management across Procurement Administration functions.

Job Responsibilities

Operations & Resources (O&R) Meeting Support
• Prepare bi-weekly meeting invitations
• Organize Friday review meetings
• Create the annual Board Letter Calendar
• Prepare action items and working draft agendas
• Distribute agendas and calendars for bi-weekly meetings
• Assemble Board Packages, upload to SharePoint, and prepare printed copies
• File monthly Resolutions and General Certifications
• Manage annual O&R SharePoint folders

Supplier Requests
• Confirm suppliers are not currently in the system
• Send supplier registration and W-9 forms
• Review and approve returned documentation
• Submit Workday supplier requests
• Provide Supplier ID to requesters
• Create supplier folders in Workday

Supplier Updates
• Process Vendor Registration and tax forms, including W-9, W-8BEN-E, and Michigan Sales Tax Certificates

Freedom of Information Act (FOIA) Requests
• Receive, review, and fulfill procurement-related FOIA requests

Email Management
• Monitor Procurement email inboxes and follow up on assigned requests

Purchase Order (PO)/Requisition Closures
• Process monthly mass PO closures in Workday
• Process individual PO and requisition closure requests

Requisitions
• Create and track purchase requisitions in Workday
• Conduct bi-weekly reviews of the Master Requisition Tracker 1.0
• Review buyer notes and follow up with Manager(s) as needed
• Distribute reports to business units when requested

Meeting Organizer Responsibilities
• Team Leads Meeting: prepare agenda, take notes, and track follow-up items
• Strategic Sourcing Meeting: prepare agenda, take notes, and track follow-up items
• Board Item Review Meeting: prepare agenda, take notes, and track follow-up items
• Procurement Staff Support: assist with team meetings and training coordination

Additional Administrative Support
• Provide office and customer service support for Procurement Administration
• Assist with bond inquiries and surety documentation
• Support contract document processing across SharePoint, Euna, and DocuSign

Required Education and Experience

At the time of application, applicant must:

• Bachelor's degree in Supply Chain Management, Accounting, Finance, Procurement, Logistics, Business Administration, Public Administration, Economics, or related field
• A minimum of one (1) year of experience in procurement or related area
• Education requirement can be substituted with extensive experience, at the discretion of the Chief Executive Officer or designee

PREFERRED EDUCATION AND EXPERIENCE

• Procurement experience in a public agency or utility preferred

Other Requirements

• Valid Driver's License

Benefits

Comprehensive benefits package effective the first of the month following 30 days of employment. This includes health, dental, vision, tuition reimbursement, and team member discount programs. Retirement and Retirement Health Savings are effective the first day of employment. Click HERE for more information.

Note: Part-Time employment is not eligible for health benefits, however, is eligible to participate in the 457 Retirement Plan.

GLWA is an equal opportunity employer.

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