Executive Assistant II

Executive Assistant II

The Executive Assistant II manages their respective leaders' various administrative and support duties. They are expected to autonomously initiate and execute procedures for overseeing projects and information while occasionally seeking guidance or support for novel tasks or circumstances. Furthermore, they are tasked with serving as a valuable resource for the Executive Assistant I and supporting Director and Senior Director leaders.

Essential Duties:

• Organizing and orchestrating meetings with the Leadership Team
• Implementing and managing standard calendar coordination and scheduling
• Calendar management to include resolving conflicts/double bookings
• Assisting with scheduling interviews requiring members of the Leadership Team
• Coordinating offsite workshops, meetings, and events
• The setup of accounts/profiles, arrangement of travel bookings, processing, oversight, and subsequent follow-up on expenses
• Maintaining positive working relationships with internal and external individuals, companies, and groups such as customers, hotels, restaurants, etc.
• Securing approvals and signatures for contracts, NDAs, and other documents
• Safeguarding confidential schedules, correspondence, conversations, and personal information
• Visitor coordination, including but not limited to hotels, transportation, meals (breakfast, lunch, and dinner), and set up tours (in coordination with Japan, production teams, workplace, and Leadership), and arrival/parking/entrance info.
• Schedule sheet and data management/analysis (data entry and record maintenance)
• Providing guidance on booking travel, managing expenses, and applying for company credit cards for employees
• Demonstrating forward-thinking and planning abilities
• Critical thinking skills
• Constant pursuit of process improvement and innovation
• Execution of other duties as assigned by Leadership

Qualifications Requirements:

Education: Required: A high school diploma, GED, or an equivalent qualification, or a combination of education and relevant experience. Relevant experience includes a minimum of one year of experience in an administrative support role. Preferred: Associate of Arts or Associate of Science in Business Administration or similar field.

Essential Qualifications: Minimum of 3-5 years' experience in a fast-paced, high-volume administrative support, executive assistant, coordinator, or similar role. Strictly adhere to the principles of confidentiality and discretion in all matters. Exceptional written and verbal communication skills are necessary, including experience in supporting or interfacing with staff. Recognizing the significance of first impressions and demonstrating professionalism are key attributes we are looking for. Proficient in utilizing computer programs and adept at rapidly acquiring new technological skills. Skilled in leveraging Word, Excel, and PowerPoint to craft compelling proposals, facilitate project planning, provide status updates, and deliver executive presentations. The capacity to excel in a challenging environment characterized by frequent interruptions is imperative for success in this position.

Preferred Qualifications: Three or more years of experience in an administrative support role, preferably supporting executive-level associates. Proficiency in translating between English and Japanese, addressing inquiries from internal staff, external entities, and individuals, and effectively conveying messages, posing queries, and presenting information to leaders in both languages.

Physical Demands:

Physical Activities: Percentage of time (equaling 100%) during the normal workday the employee is required to:

• Sit: 40%
• Walk: 30%
• Stand: 20%
• Lift: 10%

Required Lifting and Carrying: Not required (0%), Occasional (1-33%), Frequent (34-66%, Continuous (67-100%) For this position, the required frequency is:

• Up to 10 lbs.: Occasional
• Up to 20 lbs.: Occasional
• Up to 35 lbs.: Occasional
• Team-lift only (over 35 lbs.): Not Required

Benefits & Perks:

Panasonic Energy prioritizes total well-being and offers comprehensive benefits options to support physical, emotional, financial, social, and environmental health:

• Health Benefits Offering medical, dental, vision, prescription plans, plus Health Savings Account and Flexible Spending Account options.
• Voluntary Benefits Life, accident, critical illness, disability, legal, identity theft, and pet insurance.
• Panasonic Retirement Savings & Investment Plan (PRSIP) 401(k) plan with company matching contributions and immediate vesting.
• Paid Time-Off Benefits Vacation, holidays, personal days, sick leave, volunteer, and parental & caregiver leave.
• Educational Assistance Tuition reimbursement for job-related courses after six months of service.
• Health Management and Wellbeing Programs Lifestyle Spending Account, EAP, virtual health management, chronic condition, neurodiversity, tobacco cessation, substance abuse support, and life stage and fertility resources.
• Available to eligible employees starting the first day of the month following your start date.
• Employee Recognition Program - High5 employee recognition and awards platform, quarterly and annual employee recognition
• Annual Bonus Program - Opportunity for an annual performance-based bonus.
• On-site Food Options: Several on-site cafes, plentiful snack and beverage kitchens, revolving on-site vendor visits and employee events
• Free Shuttle: Rides to and from work!

Where You'll Be:

For our onsite roles, Panasonic Energy is committed to fostering an ideal working environment that goes beyond the conventional. We understand the significance of moments that matter in your onsite experience, and we prioritize creating a workspace that not only promotes productivity but also ensures a fulfilling and positive work atmosphere.

Who We Are:

At Panasonic Energy, you'll do work that matters as we are dedicated to transforming the world through the acceleration of sustainable energy. By producing safe, high-quality lithium-ion batteries, you become part of a team that plays a crucial role in creating technologies that move us. Our journey began in 2017, and now, as the world's largest lithium-ion battery factory, we are expanding operations to De Soto, Kansas, providing you with the opportunity to experience career growth in more ways than one. As an innovative thinker, you'll thrive here, as we continually push the boundaries of lithium-ion battery technology and production capabilities to enhance efficiency and performance in EVs. Being part of Panasonic Energy means positively contributing to society, aligning with our commitment to building a better world through sustainable energy solutions. We care about what you care about, fostering an environment where your contributions make a meaningful impact on the future of energy and transportation. Join us and be part of a team that values your work, encourages innovation, and actively contributes to a positive societal impact. In addition to an environment that is as innovative as our products, we offer competitive salaries and benefits.

We Take Opportunity Seriously:

At Panasonic Energy, we are committed to a workplace that genuinely fosters inclusion and belonging. Fairness and Honesty have been part of our core values for more than 100 years and we are proud of our diverse culture as an equal opportunity employer. We understand that your career search may look different than others and embrace the professional, personal, educational, and volunteer opportunities through which people gain experience. If you are actively looking or starting to explore new opportunities, submit your application!

Supplemental Information:

Pre-employment drug testing is required. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by law. All qualified individuals are required to perform the essential functions of the job with or without reasonable accommodation. Due to the high volume of responses, we will only be able to respond to candidates of interest. All candidates must have valid authorization to work in the U.S. without restriction.