Administrative Assistant

Location: Newark, NJ (In-Person)Employment Type: Full-timePosition Summarypocstock is looking for a dependable, organized, and proactive Office Assistant to help support the daily needs of our Newark office and creative studio. This is a hands-on, in-person role for someone who enjoys variety in their work, likes helping teams stay organized, and is comfortable jumping into different projects throughout the day.The ideal candidate is resourceful, detail-oriented, and excited to contribute to a creative and mission-driven company. No two days will look exactly the same in this role.Key ResponsibilitiesOffice & Administrative SupportHelp keep the Newark office and studio organized, stocked, and running smoothlyManage incoming and outgoing mail, deliveries, and packagesOrder and organize office, kitchen, and production suppliesCoordinate scheduling for meetings, guests, and shared office/studio spacesSupport general administrative tasks including data entry, document organization, and filingAssist with vendor coordination and office maintenance requestsAssist with intern schedules and basic onboarding support when neededHelp create a welcoming and organized office environment for staff, guests, interns, and clientsCommunity EngagementHelp organize and support company events, workshops, and community activationsAssist with event setup, breakdown, guest coordination, and suppliesSupport local outreach efforts including distributing flyers and promotional materialsRepresent pocstock professionally at local events and networking opportunities when neededMarketing & Project SupportAssist with marketing and operational tasks across departmentsHelp prepare materials for meetings, productions, and presentationsSupport production and studio projects with logistics, organization, and setupAssist with organizing props, equipment, and studio spaces as neededQualifications12 years of experience in an administrative, office support, retail, hospitality, or coordinator role preferredStrong organizational skills and attention to detailComfortable multitasking and handling a variety of responsibilities throughout the dayFriendly, professional, and dependable with strong communication skillsComfortable using Microsoft 365, Google Workspace, ChatGPT, and basic scheduling toolsWillingness to assist with hands-on tasks and occasional event setupMust be based in or near Newark, NJ and available to work on-site full timeInterest in technology, creative industries, media, events, or community engagement is a plusAlignment with pocstocks mission and values
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