Property Administrator

Job Description

Job Description

We are looking for a detail-oriented Part-Time Property Manager/Administrator to support day-to-day operations for a residential community in Columbus, Indiana. This contract-to-permanent opportunity is ideal for someone who enjoys balancing resident service, property oversight, and administrative coordination in a hands-on environment. The person in this role will help keep leasing, maintenance, and vendor activities organized while ensuring the property operates smoothly and professionally.

Responsibilities:

• Oversee daily property operations by coordinating resident needs, site activities, and administrative tasks to maintain an efficient community environment.

• Manage rent-related processes, including tracking payments, following up on delinquencies, and issuing appropriate notices for unpaid balances or lease concerns.

• Guide residents through move-in and move-out procedures, ensuring documentation is completed properly and unit turnover timelines are met.

• Enter, assign, and monitor work orders to confirm maintenance requests are handled accurately and completed in a timely manner.

• Communicate with outside vendors and contractors, maintain service relationships, and support contract administration until in-house maintenance coverage is established.

• Monitor preventive maintenance schedules and follow through to help preserve the property and reduce operational issues.

• Conduct property tours and provide responsive communication to current and prospective residents regarding community needs.

• Support lease administration by handling resident correspondence, lease-related records, and renewal or transaction updates within property management systems.

• Prior experience in residential or commercial property management, property administration, or a similar real estate operations role.
• Working knowledge of lease documentation, rent collection practices, resident communications, and work order coordination.
• Experience using Yardi for property management activities and proficiency with Microsoft Office applications, including Word and Excel.
• Ability to manage multiple priorities while working with residents, vendors, and contractors in a fast-paced setting.
• Familiarity with vendor oversight, contract tracking, and maintaining organized service or compliance files.
• Understanding of move-in, move-out, and unit turn processes, with attention to timelines and documentation accuracy.
• Knowledge of HUD or regulated housing processes is a plus.
• Strong organizational skills, sound judgment, and a customer-focused approach to property operations.