Executive Assistant

Job Description

Job Description

Executive Assistant About Gainey's For over 45 years, Gainey's has been the trusted leader in custom precast concrete solutions across Louisiana and the Gulf Coast. What began in 1981 as a small septic tank installation company has grown into a partner relied upon by contractors, engineers, and municipalities to deliver innovative, cost-effective, and resilient infrastructure.

Our mission is simple: to provide unique, thoughtful solutions to civil engineering challenges through innovative design and manufacturing. Guided by our core values of Integrity, Quality, Passion, Reliability, and Innovation , we are committed to exceeding expectations for quality, value, and service on every project.

At Gainey's, we think like contractors, making projects easier with reliable products and services that save time and minimize risk. We bring visions to life by combining technical expertise with creative design consultation, ensuring long-lasting infrastructure built to withstand the Gulf Coast's toughest conditions.

Led by President Greg Roache and powered by a dedicated team, Gainey's continues to thrive, evolve, and grow - always remaining the partner you can rely on.

The Executive Assistant will greet, assist, and provide direction and information to clients, visitors, and other guests of the organization while providing high-level administrative support to the President, CEO, and other senior staff.

• Provide high-level administrative support and assistance to the President, CEO, and/or other assigned leadership staff.
• Greets clients, visitors, and guests; determines the purpose of each person's visit and directs or escorts him or her to the appropriate location. Ensures a positive, hospitable experience for visiting clients and guests.
• Set and maintain a pace for the company that ensures you meet the needs of both internal and external customers.
• Answers, screens, and directs phone calls to staff; takes messages and schedules appointments.
• Assists with coordinating meetings, conferences, events, and the training room calendar.
• Receives mail, documents, packages, and courier deliveries and delivers or distributes items.
• Ensures the President's office, reception area, office environment, and training room are clean, safe, and conducive to productivity. Maintains a bright, welcoming, aesthetic, clean, and organized environment where meetings can be conducted.
• Performs administrative and clerical support tasks such as answering phones, managing outgoing mail, mailings with the use of stamped received, and preparing documents as needed.
• Collect the President's receipts and other expenses as identified and report to accounting.
• Updates PowerPoint in the reception area monthly.
• Performs additional duties as assigned by executives.
• Update the bulletin board monthly
• Maintain the training room: emptying the trash, humidifier, keeping water stocked, and cleaning the bathroom.
• Prepares the slides for the monthly company-wide meeting.
• Performs additional duties as assigned by executives.

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail with the ability to multi-task.
• Excellent time management skills with proven ability to meet deadlines.
• Excellent interpersonal and customer service skills.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Maintain confidentiality of sensitive information.
• Self-motivated, energetic, positive attitude, helpful, and strong organizational and planning skills.
• Proficient with Microsoft Office Suite or related software.

• High school diploma or equivalent required.
• Previous office experience required.

• Prolonged periods sitting at a desk and working on a computer.
• Must frequently lift and/or move up to 25 pounds.

Gainey's is an equal-opportunity employer. Gainey's does not tolerate discriminating based on race, national origin, color, religion, sex, sexual orientation, disability, age, veteran status, genetic information, or any other characteristics protected by law. Equal opportunities are extended to all terms and conditions and privileges of employment and the use of all company facilities participating in all company-sponsored activities and employment actions such as promotions, compensation, benefits, and terminating employment.