Executive Assistant

Executive Assistant The Executive Assistant will be responsible for being an executive business partner to a senior manager or a high-level business unit director. Essential Functions The Executive Assistant will provide high-level administrative support, including domestic and international travel arrangements, meeting and special events planning and logistics, calendar management, drafting and reviewing correspondence, processing expenses and budget preparation. They must have advanced knowledge of the systems and resources utilized by the program to provide support and coordinate communications related to the resources. They will maintain, track, analyze, and report on key data for senior management. They will provide guidance in satisfying requirements based on extensive knowledge of policies and procedures. They will adapt processes and implement recommended practices to improve effectiveness. They will provide advice, recommendations and targeted training related to the needs of the Executive Director and Executive Leadership Team. They will communicate on behalf of their supervisor and will have substantial contact with stakeholders, including members of the board of directors, all levels of staff, donors, volunteers, vendors, and business relations. They will act as the Board of Trustees liaison and manage Board communications and in person and virtual meetings and special events. The Assistant will work knowledgeably and confidently across all departments and program teams providing a critical link to the State Director. They will take on additional duties to enhance the work of the team. Such duties may include, but are not limited to, a more significant role in training, developing documentation, and/or enhancing the systems and tools used by the team. The position can be located in Louisiana, Mississippi or Alabama. Responsibilities and Scope Act independently within broad program goals to prioritize tasks in the absence of specific instructions and exercise independent judgment to identify and solve problems; work is diversified and may not always fall under established practices and guidelines; Work within scope of program’s strategic goals related to the Executive Director and Executive Leadership Team; Act as the Chapter’s Trustee Liaison, and manage Trustee on-boarding, operations and communications in partnership with the Executive Director and other departments; Project manage trustee events, including Board field trips, meetings, and dinners, as well as other events on behalf of the Executive Director; Manage the Executive Director’s calendar, including making travel arrangements; Process expense reports on behalf of the Executive Director; Manage schedule, logistics, and communications for regularly occurring meetings with Executive Leadership team, Senior Leader team, and all-staff; Create high quality, sophisticated presentations and related support materials for the Executive Director and Board; Ensure compliance with Conservancy policies and procedures, and external (donor/legal/IRS) requirements; decisions may bind the organization financially or legally; Participate in budget preparation; Maintain confidentiality of frequently sensitive and emotionally-charged information; Manage projects with several variables, set realistic deadlines, manage a timeline, and ensure accountability; May participate in complex negotiations; Provide input through project teams for the development and implementation of new initiatives or the improvement of existing programs; Travel and work flexible hours, as needed; Work is diversified and may not always fall under established practices and guidelines. We’re Looking For You At TNC we strive to embody a philosophy of Work That You Can Believe in where you can feel like you are making a difference every day. We’re looking for someone with strong organizational and communication skills and an inclusive mindset to join a diverse, multi-disciplinary team. What You’ll Bring Bachelor’s degree and 3 years related experience or equivalent combination. Experience generating reports and analyzing and interpreting data. Experience managing the schedule and contacts of a senior leader. Experience with database management. Experience working across departments. Desired Qualifications Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated. Ability to implement complex processes. Ability to use existing technology to achieve desired results. Demonstrated experience using diplomacy and tact to build strong relationships and motivate staff. Experience coordinating projects. Experience interpreting guidelines to achieve desired results. Experience supervising staff, interns and/or volunteers. Strong organizational skills, accuracy, attention to detail and ability to manage multiple tasks. Successful experience implementing strategic program goals. Salary Information The starting pay range for a candidate selected for this position is generally within the range of $61,000 – $76,000 annually. This range only applies to candidates whose country of employment is the USA. Where a successful candidate’s actual pay will fall within this range will be based on a variety of factors, including, for example, the candidate's location, qualifications, specific skills, and experience. Please note countries outside the USA would have a different pay range in the local currency based on the local labor market, and not tied to USA pay or ranges. Your geographic location will be confirmed during the recruitment. Vehicle Use and Auto Safety This position requires a valid driver's license and compliance with TNC’s Auto Safety Program . Employees may not drive Conservancy-owned/leased vehicles, rental cars, or personal vehicles on behalf of the Conservancy if considered "high risk drivers." To learn more about the Auto Safety Program, visit the Auto Safety information page. Employment in this position will be contingent upon completion of a Vehicle Use Agreement, which may include a review of the prospective employee's motor vehicle record. Benefits TNC offers a competitive, comprehensive benefits package including health care benefits, flexible spending accounts, a 401(k) plan with an 8% employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, and other life and work well-being benefits. Equal Opportunity Employment The Nature Conservancy is an Equal Opportunity Employer. Our commitment to equal employment opportunity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of all backgrounds, beliefs, and culture. Recruiting and mentoring staff to create an inclusive organization is a priority, and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law. The successful applicant must meet the requirements of The Nature Conservancy's background screening process. TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability, please send a note to View email address on click.appcast.io with Request for Accommodation in the subject line. #J-18808-Ljbffr The Nature Conservancy