Administrative Assistant

Office Assistant Location: Dallas, TX – Uptown Schedule: Monday–Friday, 8:00 AM–5:00 PM Work Arrangement: Fully On-Site Salary: $55,000–$65,000 Benefits: 100% employer-paid benefits for employee About the Role Our client is seeking a **proactive, dependable, and service-oriented Office Assistant**to help keep a high-end Dallas office organized, welcoming, and running smoothly. This is a hands-on role for someone who enjoys staying busy, solving problems, supporting others, and taking ownership of the details that keep an office operating at its best. You’ll work closely with the Office Manager and provide day-to-day office operations, facilities, administrative, and event support . The ideal candidate is someone who naturally notices what needs to be done and takes action without waiting to be asked. Prior facilities, office coordination, workplace services, or office management experience is a plus , but candidates with strong administrative or customer service backgrounds who are eager to grow are encouraged to apply. What You’ll Do Coordinate and maintain multiple conference rooms, including meeting setup, resets, and ongoing presentation. Conduct routine office walkthroughs to ensure shared spaces remain clean, organized, stocked, and professional. Maintain break rooms, kitchens, and pantry areas across multiple office floors. Monitor and replenish beverages, snacks, coffee supplies, paper products, and other office necessities. Track office and pantry inventory and proactively communicate when supplies need to be ordered. Receive, verify, and organize office and pantry deliveries, checking orders against packing slips, receipts, or vendor documentation. Organize supply rooms and maintain clearly labeled and designated storage areas. Monitor printers and other designated office equipment and communicate maintenance or service needs. Coordinate approved catering orders, including setup and cleanup for meetings and office events. Provide backup front desk coverage as needed, greeting employees and visitors with a professional and welcoming demeanor. Help ensure employee-facing and visitor-facing areas remain polished and presentation-ready throughout the day. Monitor the office calendar and anticipate conference room, meeting, catering, and event setup needs. Communicate proactively regarding facility concerns, equipment issues, low inventory, incomplete deliveries, or other operational needs. Assist the Office Manager with administrative, facilities, event, and office operations projects as needed. Take ownership of recurring office tasks while remaining flexible to jump in and support the team wherever needed. What We’re Looking For 3+ years of professional experience Previous experience in facilities coordination, office management, workplace services, office coordination, hospitality, or administrative support is a plus . Highly organized with strong attention to detail. Dependable, responsible, and comfortable following established procedures. Naturally proactive with a strong sense of ownership. Professional, friendly, and service-oriented communication style. Comfortable interacting with employees, vendors, visitors, and internal leadership. Strong interpersonal skills and the ability to read the room and adjust communication appropriately. Basic computer proficiency and familiarity with Microsoft Office. Comfortable learning new systems, technology, and processes quickly. Able to work independently while also being a collaborative team player. Comfortable in a hands-on support role where no two days may look exactly the same. Comfortable working fully on-site, Monday–Friday, 8:00 AM–5:00 PM. Must be able to successfully complete a background check. Able to frequently lift and carry office supplies and boxes weighing up to 30 lbs. The Ideal Personality Humble: You’re approachable, team-oriented, and willing to pitch in wherever needed. Hungry: You’re motivated, proactive, eager to learn, and naturally look for ways to make things better. Smart: You have strong emotional intelligence, good judgment, attention to detail, and the ability to recognize what a situation requires. Why This Opportunity? This is an excellent opportunity to join a professional, polished, and high-end office environment where you’ll have the opportunity to build experience across office operations, facilities, administrative support, events, and workplace coordination. If you’re someone who takes pride in creating a great workplace experience and enjoys being the person others can count on, we’d love to hear from you! Please apply to the posting or email View email address on click.appcast.io with your resume.

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