Program Administrative Assistant - Child Development Center

PROGRAM ADMINISTRATIVE ASSISTANT, CHILD DEVELOPMENT CENTER,FULL-TIME TRUMAN COLLEGE Truman College is seeking a Program Administrative Assistant tohelp assist in our Child Development Lab Center in areas ofenrollment, attendance, health, safety and nutrition in accordancewith grant regulations, licensing and accreditation standards. TheProgram Administrative Assistant will assist in filing andrecord-keeping, creating documents and reports and act as the firstpoint of contact for parents and visitors to the Child DevelopmentLab Center. GENERAL RESPONSIBILITIES: Assists in recruiting, enrolling, and maintaining informationabout eligible children for the center by gathering and enteringdata and maintaining appropriate files and children’s folders. Directs parents, visitors and faculty to appropriate staff viaface-to-face and telephone contacts. Under supervision of Site Director and Family ServicesCoordinator, works with parents on a variety of issues surroundingenrollment, fee payment, and family issues. Assists in managementof accounts payable and receivables; maintains tracking ofvolunteer hours for in-kind billing. Creates, revises and updates documents, memos, letters, andforms as needed. Completes monthly reports and provides other assistance to SiteDirector, as needed. Enters data into child development center management trackingsystems. This data would include, but not be limited to,attendance, health information, family information, and staffinformation. Maintains inventory and orders office and classroom materialsand supplies. Works with college to ensure center receiving appropriate foodservice. Documents problems with services. May be asked to attainfood service license and assist with food disbursement. May beasked to assist with ordering food or developing menus, asneeded. QUALIFICATIONS: Associate’s Degree in Business, Education or a related field,plus two (2) years of experience in completing clerical tasks andworking with clients/customers required. Bachelor’s Degreepreferred. Work experience in a Head Start center or social service agencyis preferred. Bilingual preferred. Must have a “customer service” attitude, as the positionrequires a great deal of interaction with parents and staff. Position requires strong oral and written communicationskills. Must be highly organized, motivated and able to meetdeadlines. Must be able to work independently with limitedsupervision. Must have computer skills and a working knowledge of MicrosoftOffice, including Excel, Word.

SALARY RANGE: $56,891.63 - $59,736.21

Offered salary will be determined by the respective collectivebargaining agreement and applicant's education, experience,knowledge, skills and abilities. Benefits information is found at This position is represented by the Local 1708 union. We are an equal opportunity and affirmative actionemployer. Chicago residency is required for all full-time employees within6 months of hire Thank you for your interest in City Colleges ofChicago! #J-18808-Ljbffr City Colleges of Chicago