Accounts Payable Coordinator
Recruiting.com LLC
Job Title: Accounts Payable Coordinator Department: Accounting Reports To: AP Manager Status: Non-Exempt Date: September 2025 Broad Functions: Compiles and maintains accounts payable records. Duties and Responsibilities:
- Review all invoices for appropriate documentation and approval prior to payment.
- Act as a liaison between the Support Center and field Operations.
- Respond promptly and professionally to vendor inquiries.
- Maintain all accounts payable reports, reconciliations, spreadsheets, and department files in an organized and up-to-date manner.
- Maintain consistent communication with Operations to ensure timely processing of invoices, purchase orders, and credit memos in line with vendor statements.
- Monitor and manage the Accounts Payable inbox and support ticketing system, ensuring requests are addressed and closed on time.
- Reconcile vendor statements and resolve discrepancies as needed.
- Assist with monthly, quarterly, and year-end closing activities.
- Prepare account analyses and ad hoc reports as required.
- Support and help enforce accounting policies and internal controls applicable to the accounts payable department, escalating exceptions when necessary.
- Provide documentation and support for internal and external audits.
- May be asked to travel within the U.S. to company sites as needed.
- Associate’s degree in Accounting, Finance, or related field preferred; minimum of 2 years’ relevant experience.
- Bilingual (English/Spanish) strongly preferred.
- Proficient in Microsoft Office Suite; experience with accounting systems (SAP preferred).
- High degree of accuracy, organization, and attention to detail.
- Strong communication skills with the ability to partner effectively across departments.
- Ability to prioritize, adapt to changes, and meet deadlines in a fast-paced environment.
- Strong problem-solving skills and initiative to resolve issues independently.
- Ability to follow instructions, accept feedback, and collaborate with management and team members.
- Ability to follow instructions and respond to manager feedback
Vacancy posted 1 day ago
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