Administrative Assistant

Job Title

This role supports the Divisional AIM Specialist. This role assists in formatting, assembly, proofing, billing and execution of department ad programs.

Schedule

Monday through Friday, 7:30AM-4:30PM.

Essential Functions

• Bills vendors and credits retailers for bill backs and scans.
• Plans, creates and finalizes weekly ad planner information (using Aptaris ad planning software) to help retailers plan their weekly ad with low-cost items to increase sales.
• Provides ad group members with information in a timely manner
• Prepares and provides event deal information.
• Maintains retailer ad group file; sends out pertinent information to retailers between planners.
• Assists with proof ad PDF files, maintains ad fund, and conducts vendor research.
• Charges customer ad fees for print, distribution, etc.
• Bills vendor ad fees for ad items.
• Coordinates new item launch process.
• Conducts validation reporting.
• Provides ad group members with information in a timely manner
• Responds to ad hoc requests as needed

Qualifications

Any combination of education, training and experience providing the following knowledge, skills, and abilities:

Abilities

• Extremely strong attention to detail and follow up skills.
• Exceptional communication skills, including proactive listening skills.
• Strong customer service skills.

Experience, Education and Training

• Minimum of high school diploma. Associate degree or higher preferred.
• Proficient in Excel, Word, Access and PowerPoint.
• Strong computer literacy.

Physical Requirements

• Perform bending, squatting, sitting, and reaching from floor level to six feet in height.
• Must be able to lift or move 25 pounds, as needed for copier paper boxes or supplies.
• Long periods of sitting at a desk, entering information into a computer.

Working Environment

• Standard office/store environment.

Job Info

• Job Identification 1938
• Job Category Non Union
• Posting Date 05/11/2026, 05:56 PM
• Job Schedule Full time
• Locations 3201 East Division Street, Springfield, MO, 65802, US