DEPUTY ADMINISTRATOR, CENTRAL PAYROLL AND RECORDS - UNCLASSIFIED

Job Summary

The Deputy Administrator for Central Payroll & Records serves in a critical leadership role responsible for the strategic direction, oversight, and operational integrity of statewide payroll, accounting-related functions, and employee records management. This position ensures accurate, timely, and compliant payroll processing while maintaining strong financial controls, audit readiness, and adherence to generally accepted accounting principles. This position plays a vital role in ensuring employees are paid accurately and on time while maintaining the financial integrity of payroll expenditures. The Deputy Administrator's leadership directly impacts employee trust, fiscal accountability, audit outcomes, and compliance with critical legal and financial requirements. This role requires deep technical expertise in payroll, finance, and accounting, along with strong leadership skills and the ability to drive consistency, accuracy, and fiscal accountability across all agencies.

Essential Qualifications

Minimum of seven (7) years of progressively responsible professional experience in payroll, accounting, finance, or a related field, with at least three (3) years in a supervisory or management capacity. Preferred Qualifications:

• Bachelor's degree from an accredited college or university in accounting, finance, business administration, public administration, or a closely related field is preferred.
• Certified Public Accountant (CPA), Certified Payroll Professional (CPP), or similar professional certification.
• Experience in public sector or large governmental organizations.
• Knowledge of state and federal employment laws, tax regulations, and public sector payroll requirements.

Job Duties

Leadership & Oversight

• Provide direct leadership and supervision to Central Payroll & Records staff, fostering a culture of accountability, professionalism, and continuous improvement.
• Serve as a trusted advisor to the Administrator and executive leadership on payroll operations, financial risk, compliance, and internal controls.
• Establish clear expectations, performance standards, and measurable outcomes for staff and statewide payroll and records functions.

Payroll & Financial Administration

• Oversee the accurate and timely processing of statewide payroll, ensuring compliance with all federal, state, and internal policies.
• Ensure proper financial accounting of payroll transactions, including reconciliation of payroll expenditures, benefits, tax withholdings, and liabilities.
• Monitor payroll operations to identify errors, trends, and systemic issues; implement corrective actions and preventive strategies.
• Partner with fiscal units to ensure alignment between payroll processing, budgeting, and financial reporting.

Accounting, Auditing & Internal Controls

• Establish and maintain strong internal controls over payroll and records processes to safeguard public funds and ensure compliance.
• Lead and coordinate internal and external audits related to payroll, financial reporting, and records management.
• Review audit findings, develop corrective action plans, and ensure timely implementation of recommendations.
• Conduct periodic internal reviews and reconciliations to ensure accuracy, completeness, and compliance with payroll-related financial data.

Records Management & Compliance

• Ensure the integrity, accuracy, and security of all employee records in accordance with applicable laws, regulations, and retention requirements.
• Maintain compliance with statutes, administrative codes, collective bargaining agreements, and audit standards.
• Oversee documentation practices that support transparency, audit readiness, and legal compliance.

Policy Development & Process Improvement

• Develop, interpret, and implement payroll, accounting, and records policies and procedures to ensure consistency across all agencies.
• Identify opportunities for process improvements, automation, and system enhancements to increase efficiency, strengthen controls, and reduce risk.
• Collaborate with IT and fiscal stakeholders on system upgrades, testing, and implementation of payroll and financial systems.

Expectations of the Role

• Operate with a high level of integrity, discretion, and accountability.
• Demonstrate strong attention to detail while maintaining a strategic, big-picture perspective.
• Apply sound financial judgment and ensure stewardship of public funds.
• Hold agencies and staff accountable for meeting deadlines and maintaining accuracy.
• Communicate clearly and effectively, especially when addressing complex or sensitive financial and operational issues.
• Proactively identify risks and implement solutions before issues escalate.

Knowledge, Skills, and Abilities

Knowledge of:

• The structure, functions, and processes of State government, including legislative, executive, and judicial branches.
• Relevant federal and State laws and regulations, and agency policies and procedures.
• Practices of the Legislature and the Executive Branch.
• Regulatory submission and approval processes.
• Program development and implementation in area of discipline including federal, State, county, and municipal laws and regulations governing area(s) of responsibility.
• Conflict resolution, persuasion, and understanding implications of new information.
• State budget, accounting, and purchasing policies and procedures.
• Regulatory requirements and relevant industry standards.
• Methods of administrative problem solving.

Skill in:

• Negotiating political, confidential, and sensitive issues.
• Managing budgets, allocating resources efficiently, and ensuring compliance with fiscal and purchasing rules and regulations.
• Building and maintaining positive relationships with elected officials, government agencies, community organizations, and other stakeholders to advance the agency's mission and goals.
• Negotiation, analytical and legal interpretation, and conflict resolution.
• Building consensus among diverse individuals with varying opinions.
• Active listening.
• Independent judgment and effective decision-making in the application of a wide variety of laws, policies, and procedures and in effective problem-solving.
• Interpersonal and communication skills, both verbal and written.
• Use of office equipment and related software.

Ability to:

• Provide courteous and professional assistance to internal and external stakeholders in alignment with State service standards and expectations.
• Establish and maintain effective working relationships with federal, State, local, community-based, and private organizations and individuals.
• Represent the department and act on behalf of their designated leadership.
• Prepare concise, logical, and analytical reports.
• Advice on emerging issues and strategies.
• Interpret and explain complex and sometimes conflicting laws, regulations, policies, and procedures.
• Manage budgets and projects.
• Gain commitment and facilitate change.
• Conduct organizational assessment.
• Handle sensitive and confidential information with discretion.
• Comprehend and apply general rules while recognizing patterns.
• Communicate both orally and in writing, to audience of various social, educational, and economic backgrounds.
• Analyze information, problems, situations, practices, or procedures to define objectives, identify relevant concerns, formulate logical conclusions, and recognize alternatives and their implications.
• Resolve conflicts, mediate, negotiate, and exchange ideas, information, and opinions with employees, customers, or agencies.
• Diffuse hostile situations respectfully and tactfully.
• Lead and motivate a diverse staff, set clear goals, delegate tasks effectively, and foster a positive and inclusive work environment.

The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages.

Benefits include:

• Health Insurance: Medical, dental, life, and disability insurance programs for employees and their dependents/family are offered through the Public Employees' Benefits Program (PEBP).
• Vacation: Accrual of three weeks of annual leave each year.
• Sick Leave: Accrual of three weeks of sick leave each year.
• Holidays: 12 paid holidays per year.
• Retirement: Participation in the Nevada Public Employees Retirement System (PERS). Employees do not contribute to Social Security but will contribute to PERS if their position is at 50% or more full-time equivalency. For more information on how PERS service may impact Social Security benefits, visit the SSA publication.
• Deferred Compensation: The State offers a voluntary Deferred Compensation Program.
• No Nevada state income tax.
• Public