Personnel Liaison and Training Coordinator

Job Description and Duties

Under the direction of the Supervisor I, Administrative and Contracts Unit Manager, the Analyst II serves as the point of contact between the Human Resources and Office of Health Workforce Development (OHWD) program staff; and serves as the training coordinator to program staff as assigned. The incumbent works with OHWD supervisors and managers performing the more responsible, varied, sensitive, confidential, and complex administrative and personnel duties to facilitate recruitment, selection, classification and compensation business processes; review and coordinate legislative and budget changes in staffing; monitor personnel and position control actions; and review inputs to ensure accurate compliance data/reports for management decision making. The incumbent interprets and applies State Civil Services laws, rules, and departmental policies and procedures; drafts policy/procedure revisions; and makes recommendations to management on resolutions to the more complex human resources and/or administrative issues. The incumbent serves as the Training Coordinator for assigned program staff, which includes review, analysis, and monitoring to ensure appropriate training plans are completed. The incumbent in this position may assist with related operational tasks, such as for OHWD contracts for goods and services.

Effective July 1, 2025, specific Bargaining Units and associated Excluded State employees are subject to a salary reduction between 2% - 4.62% in exchange for Personal Leave Program 2025 (PLP 2025) hours each month. For more details about PLP 2025 , visit the California Department of Human Resources (CalHR) website.

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Working Conditions

HCAI is committed to fostering a flexible, inclusive, and high-performing work environment that supports both operational excellence and employee well-being.

HCAI is housed in a state-of-the-art building outside of downtown off Interstate-5. Enjoy a great work environment with many amenities, including FREE PARKING and fully equipped electric vehicle charging stations. HCAI is close to many dining and shopping choices in the Natomas area.

HCAI supports a hybrid telework schedule for many positions, consistent with operational requirements. Telework schedules are only available for CA residents. The telework policy is subject to change, and additional in-office days may be required and/or minimal notification may be given to report to the worksite if an urgent need arises.

Visa Sponsorship: HCAI is not an E-Verify employer and does not provide visa sponsorship. Applicants must be legally authorized to work in the United States at the time of appointment.

Special Requirements

A Statement of Qualifications (SOQ) must be submitted to apply for this position. The SOQ must be in 12-point Arial font, single-spaced, and no more than 2 pages in length. The SOQ must include responses to the following questions in numerical order; do not consolidate responses.

1. Describe your experience coordinating or administering human resources functions (such as recruitment, onboarding, personnel transactions, position control, employee records) or other complex administrative processes. Include your specific responsibilities and the systems or tools you used.

2. This position requires researching, interpreting, and applying policies, laws, regulations, and procedures and explaining them to managers and staff. Describe your experience researching, interpreting, and applying policies, laws, regulations, or procedures. Include the resources you used, how you ensured your guidance was accurate, and how you communicated that guidance to managers or staff to ensure clarity and understanding.

3. This position requires the candidate to offer excellent customer service. Provide an example of a specific time when you established a relationship with internal and/or external customers, assessed their business needs, and ensured those business needs were met in a timely manner.

To support fair hiring, applicants should prepare their application materials using their own knowledge, experience, and skills. Your responses should show your own qualifications and work history. Artificial Intelligence (AI) tools should only be used responsibly.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Knowledge of current personnel procedures and matters related to recruitment and hiring.
• Proficiency in Microsoft Excel, Word, and Outlook, with the ability to develop and maintain tracking tools, logs, and spreadsheets.
• Ability to work with minimal supervision and exercise good judgment in decision making.
• Demonstrated ability to work collaboratively as part of a team and maintain positive working relationships.
• Strong customer service orientation and the ability to maintain confidentiality and tact when handling sensitive personnel matters.

Benefits

In addition to competitive public employee wages and a comprehensive benefits package, our employees enjoy meaningful and interesting work that supports access to healthcare.

To learn more about benefits for State employees, visit the Salary and Benefits page on the CalHR website .

University of California (UC) and California State University (CSU) employees may qualify to transfer their current and previous employment credit to State of California employment through CalPERS. Human Resources can help with this process upon employment or you can reach out to CalPERS for inquiries at View phone number on us.fitly.work.

Additional Application Requirements

To be considered for this vacancy, please complete all applicable fields on the application form, including a list or description of previous/current work experience in the duties performed section. The application should also clearly demonstrate the candidate’s ability to meet the Minimum Qualifications listed on the Classification Specification.

Any documents you submit for a job vacancy such as your state application, resume, cover letter, educational transcripts, etc. SHOULD NOT include ANY confidential information e.g. Social Security Number (SSN).

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are using education to meet the minimum qualifications for this position, you must submit a copy of your high school or college/university transcript(s). Unofficial transcripts may be accepted during the application process; however, submission of official transcripts may be required prior to appointment.

Foreign Degrees or Transcripts – Applicants with foreign degrees or transcripts who wish to apply that coursework toward meeting the minimum qualifications of the classification must provide a transcript evaluation that indicates the number of units to which his/her foreign coursework is equivalent. HCAI accepts foreign transcript evaluations that are completed by one of the agencies approved by the California Commission on Teacher Credentialing.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications -

  A Statement of Qualifications (SOQ) must be submitted to apply for this position. Please refer to the Special Requirements section for details.