Administrative Assistant I

Job Description

Job Description

Reasonable accommodations may be made to enable qualified
individuals to perform the essential functions.
→ Exercise a high level of professionalism and confidentiality when working
with staff, projects and proprietary information.
→ Order, set up, and take down of catering for meetings and events; catering
orders for Lunch and Learn events.
→ Timely booking, tracking, and communication of field travel requests.
→ Manage front office, including responding to and directing all calls made to
Clark Pacific, greeting and directing visitors and maintaining the
professional appearance of the front lobby and boardroom space.
→ Maintain cleanliness and functionality of the kitchen/common area,
including making coffee, cleaning the coffee pots, loading and unloading
the dishwasher, and stocking kitchen supplies.
→ Maintain orderliness of storage rooms, keeping an inventory of content,
and request replenishment when needed.
→ Maintain beverage and coffee inventory in executive workspaces.
→ Support projects and initiatives of various departments which may include
but are not limited to, data entry, expense report reconciliation, document
preparation, and printing.
→ Other duties as assigned.

Skills & Abilities:

→ Proven hands-on, get-it-done mindset.
→ Proactive critical thinker who has the ability and initiative to assess future
needs and identify potential solutions.
→ Professional and inviting personality with superior customer service skills in
person, on the telephone, and through email/instant messaging.
→ Exceptional communication skills, both written and verbal, as well as the
ability to effectively listen and engage with all levels of the organization.
→ Builds strong relationships; engages and motivates teams representing
diverse backgrounds and viewpoints; exceptionally collaborative.
→ Excellent organization skills to drive topics with multiple
stakeholders/interests.
→ Exceptional time and stress management; maintains composure in highpressure situations.
→ Problem solving skills that aim to remedy and prevent reoccurrence.
→ Comfortable escalating issues while maintaining positive relationships with
team members and other organizations.
→ Passionate about Clark Pacific’s vision and mission; able to promote,
demonstrate, and communicate the mission, values and core competencies
of Clark Pacific to others.
→ Able to exercise appropriate discretion when handling confidential and/or
sensitive information.
→ Process oriented, possesses business acumen and knowledge of workflows
to assist in process improvement and documentation.
→ Display willingness and interest in increasing responsibilities if the
situation requires or the opportunity presents itself.
→ Proficient with Microsoft Excel, and Microsoft Office Suite programs,
including Office 365 and Teams.
→ Exceptional skill with Microsoft Outlook.
→ Aptitude for learning new software tools.

→ Minimum of 3 years’ experience in an administrative position is strongly
preferred.
→ Familiarity with construction/manufacturing industries is preferred.
→ Valid CA Driver’s License is required.