HVAC Install Coordinator

Job Description

Job Description

HVAC Install Coordinator

Location: American Air & Heat - Sanford FL - This is an ON-SITE position

Pay: Exempt position: $65,000 - $80,000 / Based on Experience

Since 1986 American Air & Heat has been a value driven business. Focused on the mission of providing each client with prompt, professional and trustworthy information. Allowing each client to make the best decisions for their home, family and comfort, ensuring their 100% satisfaction.

JOB SUMMARY:

The HVAC Coordinator plays a critical role in ensuring the smooth and efficient operations of the Heating, Ventilation, and Air Conditioning (HVAC) department within an organization. This position involves coordinating various tasks related to HVAC installations, maintenance, and repairs to ensure that projects are completed on time and within budget.

ESSENTIAL JOB FUNCTIONS:

• Project Coordination:
  • o Collaborate with HVAC technicians and contractors to schedule and coordinate installation, maintenance, and repair projects.
  • o Ensure all necessary materials, equipment, and permits are obtained and available for scheduled projects.
  • o Monitor project progress and address any issues that may arise during the HVAC work.
• Maintenance Scheduling:
  • o Schedule regular maintenance and inspections for HVAC systems to ensure their optimal performance.
  • o Coordinate with technicians to ensure that maintenance tasks are completed as per established schedules.
  • o Maintain accurate records of maintenance activities and equipment conditions.
• Communication and Reporting:
  • o Act as a point of contact between customers, technicians, and contractors, providing updates and resolving inquiries or concerns.
  • o Generate reports on HVAC project status, expenses, and maintenance activities for management review.
• Inventory Management:
  • o Maintain an organized inventory of HVAC equipment, parts, and supplies.
  • o Monitor stock levels and reorder supplies as needed to ensure the timely completion of projects.
• Budget Management:
  • o Assist in preparing and managing budgets for HVAC projects, tracking expenses, and ensuring cost control.
• Compliance and Documentation:
  • o Maintain accurate records of HVAC equipment warranties, service agreements, and maintenance schedules.
• Ensure safety best practices are followed in the field.
• Other duties as assigned.

What We're Looking For

• Strong customer service skills with the ability to communicate professionally with customers, field teams, internal Service / OPS / Install Partners
• Excellent organizational, time management, and multitasking abilities in a fast-paced environment
• Strong attention to detail and ability to manage multiple projects and deadlines simultaneously
• Problem-solving mindset with the ability to adapt quickly and prioritize changing business needs
• Proficiency with Microsoft Office, including intermediate + Excel skills
• SERVICE TITAN experience preferred!
• Experience in office administration, scheduling, project coordination, or operations support
• Strong multitasking, organization, and prioritization skills
• Excellent written and verbal communication
• Customer-focused, professional demeanor
• Ability to thrive in a fast-paced, goal-driven environment
• Strong attention to detail and follow-through
• Team-oriented mindset with a strong sense of ownership
• Residential home services, construction, excavation, or permitting experience preferred
• High School Diploma or equivalent required
• Minimum of 3 years of administrative or office support experience preferred

Why Join Us?

• Competitive compensation - weekly pay
• Medical, Dental, and Vision Insurance
• 401(k) with Company Match
• Paid Time Off (PTO) & Paid Holidays
• Company-Paid Life Insurance
• Short-Term & Long-Term Disability
• Employee Assistance Program (EAP)
• Opportunities for advancement in a company that promotes from within

• High school diploma or equivalent; additional education or certification in HVAC technology or project management is a plus.
• Previous experience in HVAC coordination, project management, or a related field is preferred.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in computer applications and software, including Microsoft Office.
• Knowledge of HVAC systems, components, and terminology.
• The ability to read and interpret blueprints and technical drawings is an advantage.
• Attention to detail and problem-solving skills.
• Time management and prioritization skills.
• Ability to lift and move boxes of documents (up to 25 pounds).
• Prolonged periods sitting at a desk and working on a computer.
• Ability to operate a shredder and scanning equipment for extended periods.

PREFERRED:

• Previous experience in HVAC coordination, project management, or a related field is preferred.

• Experience in the trades: HVAC, plumbing, electrical
• Experience with Service Titan

SCHEDULE:

Monday-Friday 8am-5pm; can change as business needs change

Pre-Employment Requirements

All employment offers are contingent on successful completion of a criminal background check, drug screening, and motor vehicle report (if applicable). These are conducted in compliance with applicable laws and regulations.

Disclaimer: The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job.

EOE