Deputy Finance Director/Deputy Treasurer

CITY OF GRAND LEDGE

DEPUTY FINANCE DIRECTOR/DEPUTY TREASURER

Supervised by: Finance Director/Treasurer

Supervises: Utility Billing Clerk

Annual Salary Range: $61,339 - $82,162 DOQ

General Summary:

Under the general supervision of the Finance Director/Treasurer, performs a wide variety of routine and complex supervisory, administrative, technical, and clerical work in the administrative functions of the Finance/Treasurer’s office. Acts as the Finance Director/Treasurer in that person’s absence as directed.

Essential Job Functions:

An employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all the duties that the employee may be expected to perform. To perform this job successfully, an individual must be able to perform each essential function satisfactorily.

1. Administers the accounts payable process according to established procedures. Receives invoices and distributes them to the appropriate departments for verification. Works with vendors to reconcile invoicing issues and prepares a list for City management review. Processes payables upon approval. Ensures all purchasing and departmental policies are followed.
2. Manages the accounts receivable process. Accepts requests from various departments, generates and sends invoices.
3. Performs and assists with all aspects of the property tax process, including tax bill preparation, tax collections, reconciling the tax roll to the assessing roll, and assists with reporting for the City’s various Tax Increment Finance (TIF) authorities. Assists in the preparation of the final property tax settlement for the County Treasurer’s Office. Assists the Finance Director/Treasurer with the preparation and mailing of tax notices and county tax settlements. Responds to tax inquiries and related requests for information.
4. Processes and prepares all aspects of payroll for City employees. Procedures include entry of time worked, review and analysis of payroll for reasonableness and accuracy, creation and submission of checks and Automated Clearing House (ACH) direct deposits, recording and depositing related financial payroll entries, paying and reporting payroll taxes each period, providing payroll reports to various departments as needed or requested, and submitting payroll deductions to proper entities. Completes quarterly payroll reporting to the Internal Revenue Service (IRS) and the State of Michigan, and annual W-2 reporting. Prepares and submits monthly Sales, Use, and Withholding Tax reports to the State of Michigan.

Salary/Compensation: $61,339 - $82,162 per year