Legal Assistant

About Us: Weeks & Irvine, LLC is a well‑established law firm with a strong regional presence, offering a wide range of legal services. We pride ourselves on delivering client‑focused legal solutions with efficiency, integrity, and professionalism. Job Description Our Legal Assistant will manage the front desk daily and perform a variety of administrative and clerical tasks to assist the managing attorney in keeping the office functioning smoothly. The role includes preparing and reviewing legal documents necessary to conduct a real‑estate closing. REAL ESTATE CLOSING EXPERIENCE IS REQUIRED! Responsibilities Greet and welcome guests as they arrive at the office Direct visitors to the appropriate person, office, or conference room Answer, screen and forward incoming phone calls Assist with closing files as needed (e.g., disbursing funds / scanning documents) Ensure the reception area is tidy and presentable, with all necessary stationery and material (pens, forms, brochures) Provide basic and accurate information in person and via phone/email Maintain office security by following safety procedures and controlling access via the reception desk Keep inventory of stock Update calendars and schedule appointments or meetings Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing Request documents necessary to conduct closings according to contract terms Check legal documents for accuracy Obtain attorney approval for legal documents related to the transaction The company reserves the right to add or change duties at any time Skills Hands‑on experience with office equipment (fax machines, printers) Professional attitude and appearance Solid written and verbal communication skills Resourceful and proactive when issues arise Excellent organizational skills Multitasking and time‑management skills, with the ability to prioritize tasks Customer service attitude SoftPro experience is preferred Active listening This Job Is Ideal for Someone Who Is Adaptable/flexible – enjoys work requiring frequent shifts in direction Detail‑oriented – prefers focusing on the details rather than the big picture High stress tolerance – thrives in a high‑pressure environment Supportive – enjoys working as part of a team #J-18808-Ljbffr