Accounts Payable Collections Associate

Job Description Job Description Accounts Payable & Collections Associate Los Angeles Area | Full-Time, On-Site About the Role We're an established, growing fire and life safety contractor serving Southern California. We're looking for a detail-oriented associate to own two things: paying our vendors accurately and on time, and getting our customers to pay us. Accounts Payable Process vendor invoices, verify against purchase orders and job costs, and route for approval Schedule and execute payments (check runs, ACH, credit card), maintaining accurate AP aging Reconcile vendor statements and resolve discrepancies, credits, and billing disputes Maintain vendor records and W-9s; support 1099 preparation at year-end Track subcontractor invoices and confirm compliance documentation (COIs, releases) before payment Collections Monitor AR aging and follow up on past-due accounts by phone and email, professionally and persistently Prepare and send statements, payment reminders, and demand letters as needed Coordinate preliminary notices and mechanics lien deadlines with management on construction jobs Negotiate and document payment plans; elevate stalled accounts for legal or lien action Post customer payments and reconcile deposits What We're Looking For 2+ years of AP and/or collections experience (construction, contracting, or field service industry a strong plus) Working knowledge of QuickBooks or similar accounting software; comfortable in Excel/Google Sheets Familiarity with California construction billing practices (preliminary notices, lien releases, retention) is a plus Strong phone presence — collections requires tact, firmness, and follow-through Organized, detail-oriented, and able to manage recurring deadlines independently Trustworthy with confidential financial information #J-18808-Ljbffr Delta Fire Equipment Inc