Accounts Payable Clerk

Accounts Payable Clerk

Under close supervision, with full cycle accounts, the Accounts Payable Clerk performs prescribed Accounts Payable tasks. Responsible for performing a range of accounting and clerical tasks related to the accounts payable department. This includes receiving, processing, verifying invoices, tracking and recording purchase orders and processing payments.

Job Function/Purpose:

• Reviews, verifies and matches invoices, packing slip, and purchase orders and looks for approvals if required.
• Researches and resolves invoice discrepancies and escalates if necessary.
• Enters invoices into system and prepares and performs check runs.
• Review and manage invoices in Doc Link
• Sends weekly reminders to Doc Link approvers to review and approve their invoices.
• Ensures payments are up-to-date and ensures all discounts are taken.
• Checks payable items daily and checks daily payable item list for accuracy.
• Communicates frequently and effectively with vendors, peers and supervisors in verbal and in writing on matters of accounts payable transactions.
• Prepares weekly cash requirement for check run and wires and gets approval before processing payments.
• Reconciles vendors' AR aging with Bay Cities' AP aging at month end and analyzes variances.
• Manage daily posting of AP auto debits and weekly ACH/Wire payments.
• Produces month end open PO report and AP accrual report and makes accurate AP accrual entries.
• Reconciles AP accounts at month end and update schedules and close payables on time.
• Assists with month end closing and provides supporting documentation for audits.
• Obtains proper approvals and code correct GL accounts for all expenses, and processes expense reports and delivers all reimbursement checks on time.
• Sets up and maintains the fillings for the payables and disbursement checks.
• Compliance with statutory requirements including issuance of 1099s to vendors, collecting W9 and W8 as required for processing payments to vendors
• Assists internal and external audits.
• Accurately review, code and process vendor invoices.
• Ensures bills and expense reimbursements through payroll are paid in a timely and accurate manner while adhering to departmental procedures.
• Performs other tasks as required.

Requirements:

Education, Experience & Competencies:

• Bachelor's degree in accounting.
• Knowledge of accounts payable and general accounting procedures and process.
• At least two-year full cycle AP experience.
• Knowledge of general accounting principles.
• High degree of attention to detail.
• Proficient in Excel and Word.

Core Competencies:

• High ethical standards. Models and supports organization's goals and values; adapts to changing conditions; demonstrates persistence and overcomes obstacles. Consistently conducts themselves in an honest and trustworthy manner. Does not pursue their own individual objectives to the detriment of company goals. Sets an example for others to follow. Does the right thing.
• Demonstrates energy and passion about what they do and knows how to balance work and fun. Is generally optimistic and upbeat; fun to be around. Has a strong belief and zeal for the industry, the job, and the company. Conveys energy and intensity at work with a capacity for keeping others enthusiastic and involved.
• Operates with a customer service orientation internally and externally. Works to positively build the Bay Cities brand in everything he/she does. Builds strong, positive relationships with all stakeholders.
• Acts as an owner of the business and instills that same attitude and level of action in others. Is proactive in taking responsibility for all outcomes/results and avoids 'pointing fingers'. Helps to create and maintain a strong feeling of belonging in the immediate and overall team.
• Regularly involves others in decisions that affect their job or work environment. Demonstrates co-operation and trust with colleagues and teams across organizational boundaries. Participates as a team player and establishes strong working relationships to deliver positive results.
• Strong project management skills, including the ability to prioritize, balance, and manage multiple efforts with strong results/goal orientation. Uses time effectively, prioritizes and organizes work flow; can orchestrate multiple activities at once. Agility and personal adaptability with the ability to successfully manage multiple priorities with a high sense of urgency in a rapidly changing environment.
• Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work. Learns quickly when facing new problems; a relentless and versatile learner; open to change; strives for continuous improvement of self and processes.
• Excellent communication (oral and written) and interpersonal skills with the ability to convey information and ideas in a variety of media, tactful, confident, at all levels, internal and external. Must have strong interpersonal skills and ability to manage multiple projects in a rapidly changing environment.

Other:

• US Persons Only (US citizens, lawful permanent residents, refugee or asylee all require proper identification and documentation).
• Minimal local travel required.
• Physical and Environmental Requirements: While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to stand and sit. The employee is occasionally required to walk and reach with hands and arms. The employee must occasionally lift and/or move up to 35 pounds. Specific vision abilities required by this job include close vision and color vision.
• Work environment includes front-office and manufacturing. The noise level in the work environment is usually moderate.
• Pre-Employment Verifications: Must pass background and reference checks, drug screen, and physical examination prior to employment.

Bay Cities Corporation is an Equal Opportunity Employer. M/F/D/V